Proposal Manager

• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals
• Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information
• Author proposal content such as descriptions Nava's past performance and capabilities
• Manage concurrent proposal efforts without sacrificing clarity or quality
• Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents
• Curate, organize and and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices

Senior Proposal Manager

• Lead the development and refinement of resume and project data for priority pursuits or sectors.
• Conduct detailed interviews with technical staff to collect and clarify project roles and experience.
• Guide junior team members in effective data gathering, documentation, and formatting practices.
• Oversee data entry and accuracy in CRM and digital asset systems.
• Review existing content libraries to identify gaps, ensure consistency, and support strategic positioning.
• Collaborate with proposal and marketing teams to align content with pursuit strategy.
• Support standardization of templates, formatting guidelines, and data practices across the team.
• Recommend enhancements to internal workflows or tools based on evolving proposal needs.

Senior Proposal Coordinator

• Assist verticals by identifying RFPs/RFIs using corporate tools (GovWin, GovSpend)
• Coordinate with EVP, Sales Manager, Account Executive (AE), Finance, Development, and Legal to determine if opportunities are a strategic fit.
• All RFPs/RFIs over $100K require a review meeting with Sales Manager, AE, Proposal Manager, EVP, Paul Christians, Lisa Coram, and Alysha Marx.
• Once determined to move forward with RFP/RFI - Set up and manage tools (Teams, SharePoint, Salesforce, Loopio, Copilot, etc.) in alignment with the RFP Detailed Process to track and execute responses
• Balance workload based on deadlines and priorities as directed by the Sales Manager and/or EVP
• Proactively identify and manage risks (contractual, pricing, scope) and escalate as needed
• Communicate regularly with Sales Managers and EVPs regarding due date changes, priorities, status, and strategy
• Facilitate client communication following the rules set forth within the bid, such as submitting questions within the allotted timeframe.
• Monitor and communicate any amendments, deadline changes, or requirement updates
• Assign sections to SMEs and provide clear guidance on expectations
• Coordinate with Legal, Finance, and Product teams to gather required inputs
• Escalate delays or risks impacting deadlines to Lisa Coram and Alysha Marx
• Develop, draft, and edit proposal content, including cover letters and response narratives
• Tailor responses to align with client requirements, vertical strategy, and win themes (leveraging prior “won” proposals).
• Participate in debriefings/lessons-learned sessions after delivery of a proposal to contribute ideas and recommendations towards proposal process improvements.
• Maintain overall proposal quality by ensuring:
• All questions are fully answered
• Requirements are met
• Submissions are accurate, consistent, and professional
• Maintain, update, and leverage proposal content libraries and tools (Loopio, Salesforce, SharePoint, Copilot)
• Set and manage follow-up reminders with AEs, Sales Managers, and EVPs after proposal submission
• If approved or requested by the vertical EVP and/or CRO – submit and track the FOIA process on any submitted RFI/RFP’s

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