Proposal Manager

• Conduct research on CMS program priorities, procurement trends, and legislative drivers affecting Medicare, Medicaid, CHIP, Marketplace, and innovation models.
• Analyze CMS acquisition forecasts, past procurements, and competitive landscapes to support opportunity qualification.
• Monitor CMS‑related updates, rulemaking, and policy changes to inform capture strategies.
• Assist in identifying and qualifying CMS opportunities using SAM.gov, FPDS, CMS procurement forecasts, and GovWin.
• Support capture managers in developing CMS‑specific win themes, value propositions, and solution differentiators aligned with agency mission and program needs.
• Participate in customer outreach planning, including meeting preparation, call plans, and follow‑up actions with CMS stakeholders and potential teaming partners.
• Contribute to CMS proposal efforts by drafting sections, gathering inputs, and ensuring alignment with CMS solicitation requirements and evaluation criteria.
• Collaborate with SMEs, technical teams, and proposal managers to shape solutions that address CMS program challenges such as interoperability, program integrity, beneficiary experience, and data modernization.
• Support color team reviews, compliance checks, and proposal production activities.
• Build relationships with internal teams, subcontractors, and potential partners to support CMS‑focused teaming strategies.
• Facilitate working sessions to gather insights on CMS customer needs and align internal capabilities with opportunity requirements.
• Communicate complex CMS program and technical information clearly to diverse audiences.
• Maintain capture and proposal documentation, including CMS‑specific past performance, resumes, and solution artifacts.
• Use CRM and pipeline tools, including Higher.gov and GovWin, to track CMS opportunities and support leadership decision‑making.
• Recommend process improvements to enhance capture efficiency and proposal quality.

Capture and Proposal Manager – Federal and Civilian Government Contracts

• Lead the full proposal lifecycle (pre-RFP through submission) for federal and DoD opportunities, ensuring compliance, quality, and alignment with capture strategy.
• Conduct requirements analysis, solutioning discussions, and compliance mapping using industry-standard processes (Shipley used).
• Develop or oversee the development of proposal schedules, outlines, compliance matrices, storyboards, and content plans.
• Work closely with BD and capture teams to understand customer needs, competitor landscape, program drivers, and solution differentiators.
• Manage proposal kickoff meetings, daily standups, and solutioning sessions to align all contributors.
• Coordinate all aspects of color team reviews (Pink, Red, Gold), including preparing review materials, collecting feedback, and managing recovery activities.
• Develop compelling, compliant, cost-competitive proposal content including management approaches, technical narratives, win themes, discriminators, and executive summaries.
• Integrate capture intelligence, past performance, and technical differentiators into narrative content.
• Research, interview, and partner with SMEs to translate technical inputs into polished proposal language.
• Tailor or repurpose existing content to meet specific solicitation requirements without sacrificing clarity or customer focus.
• Ensure consistency in tone, voice, structure, and visual formatting across volumes.
• Write, assess, and refine proposal content throughout the proposal process.
• Facilitate information flow among BD, capture, SMEs, subcontractors, and leadership.
• Utilization of SharePoint for document management, version control, and collaborative authoring.
• Coordinate teammate data calls, resumes, past performance inputs, and contractual requirements.
• Ensure all proposal elements meet evaluation criteria outlined in the RFP, including technical, management, past performance, and price volumes (in collaboration with pricing).
• Develop and maintain compliance matrices that guide proposal section assignments and internal reviews.
• Ensure delivery of polished, error-free proposal submissions on schedule, sometimes requiring night/weekend work during surge periods.
• Maintain version control, quality control, and adherence to AVIAN branding and messaging.
• Support continuous improvement by capturing lessons learned and refining proposal processes and tools.

• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals
• Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information
• Author proposal content such as descriptions Nava's past performance and capabilities
• Manage concurrent proposal efforts without sacrificing clarity or quality
• Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents
• Curate, organize and and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices

Principal Proposal Manager

• Manage the end-to-end proposal lifecycle from kickoff through submission
• Develop proposal schedules, outlines, and compliance matrices
• Track writing assignments and ensure accountability
• Coordinate proposal artifacts across technical, management, and past performance volumes
• Facilitate proposal status meetings
• Interpret Instructions to Offerors and Evaluation Criteria section requirements.
• Maintain structured compliance matrices
• Track amendments and ensure incorporation of updates
• Support integration of Win themes provided by Capture/BD
• Draft and edit non-technical sections (Past Performance, Resumes, Corporate Experience, etc.)
• Coordinate with pricing and the executive team
• Prepare Color Team drafts
• Incorporate reviewer feedback
• Ensure document readiness for executive review
• Oversee document formatting and production
• Validate submission instructions and requirements
• Prepare submission documentation packages

• Work closely with Capture Managers to support pre-RFP planning including tracking milestones, creating templates, and scheduling strategy and solutioning sessions.
• Monitor targeted solicitations on SAM.gov, GovWin, GSA MAS, IDIQs, BPAs, etc.
• Support White Paper development for customer engagement.
• Assist with logistics and slide-deck development and preparation for customer meetings.
• Support RFI and Sources Sought responses to agencies/opportunities of interest.
• Lead the full proposal lifecycle for active RFPs/RFQs, ensuring timely execution of action items and achievement of all milestones.
• Track amendments and update proposal materials accordingly.
• Review and interpret solicitation requirements, instructions, and evaluation criteria.
• Create and distribute proposal management artifacts (schedules, outlines, compliance matrices, kick-off slide decks, storyboards).
• Keep teams focused on producing compliant, compelling, competitive, and winning proposals.
• Communicate updates, activities, expectations, and timelines with internal leaders, proposal contributors, and external partners.
• Manage proposal activities and team responsibilities through daily stand-ups and regular meetings, adhering to schedules and deadlines.
• Plan, communicate, check progress, and take corrective action or escalate for all proposal volumes and artifacts to ensure all proposal development contributors including capture managers, solution architects, proposal writers, and program managers clearly understand and exceed expectation for their roles on the proposal.
• Use approved Artificial Intelligence (AI) tools and processes (e.g., develop content, run compliance checks, etc.).
• Author non-technical sections (e.g., cover letters, past performance, resumes, etc.); proofread and draft content for clarity, consistency, and persuasiveness.
• Ensure templates and responses are compliant, compelling, accurate, and aligned with requirements.
• Lead Pink, Red, and Gold Team reviews by conducting In-Briefs with clear expectations and guiding reviewers to provide high impact, actionable feedback that ensures each draft becomes progressively more mature at every color cycle.
• Lead debriefs/retrospectives to capture lessons learned, drive continuous improvement, and integrate enhancements into current proposal processes.
• Ensure technical solution, win themes, discriminators, compliance, and clear understanding of the requirements are clearly reflected across all volumes.
• Support proposal orals teams by coordinating logistics, scheduling and attending sessions, and providing feedback to prepare participants.

Senior Proposal Manager

• Provide ownership of assigned RFP responses for Space and Intel product lines, exercising independent judgment in interpreting requirements, defining proposal strategy, facilitating cross-functional collaboration, and ensuring compliance with internal and customer standards.
• Lead and moderate proposal kickoff and solutioning sessions, establishing direction, scope, and task assignments for Program Management, Engineering, and other required functions.
• Develop and oversee pricing strategy, cost models, and volume narratives, ensuring alignment with business objectives, customer requirements, and competitive positioning.
• Integrate, evaluate, and synthesize inputs from multiple functional partners into a complete, compliant Proposal Package; ensure necessary leadership reviews and approvals are obtained in accordance with internal policy.
• Prepare, certify, and submit Current, Accurate, and Complete proposals requiring Certified Cost and Pricing Data; exercise professional expertise in compliance with FAR, DFARS, and company estimating standards.
• Represent the proposal function in internal and external audits, providing authoritative responses, supporting documentation, and subject matter insights.
• For remote employees, quarterly travel to the San Diego office is required to support onsite team meetings, engagement activities, and collaborative proposal planning.

Senior Associate, Proposal Management

• Lead proposal execution post-solicitation
• Use expertise and AI-enabled tools to deliver high-quality submissions
• Coordinate with teams across growth, operations, and leadership
• Support market surveillance and capture research
• Drive proposal drafting and formatting using AI-assisted content generation
• Manage proposal timelines and ensure high standards of formatting, compliance, and accuracy
• Collaborate with Enterprise Sales on pipeline reviews and proposal planning
• Maintain and improve reusable proposal and research content libraries

• Provide ownership of assigned RFP responses for Space and Intel product lines, exercising independent judgment in interpreting requirements, defining proposal strategy, facilitating cross-functional collaboration, and ensuring compliance with internal and customer standards
• Lead and moderate proposal kickoff and solutioning sessions, establishing direction, scope, and task assignments for Program Management, Engineering, and other required functions
• Develop and oversee pricing strategy, cost models, and volume narratives, ensuring alignment with business objectives, customer requirements, and competitive positioning
• Integrate, evaluate, and synthesize inputs from multiple functional partners into a complete, compliant Proposal Package; ensure necessary leadership reviews and approvals are obtained in accordance with internal policy
• Prepare, certify, and submit Current, Accurate, and Complete proposals requiring Certified Cost and Pricing Data; exercise professional expertise in compliance with FAR, DFARS, and company estimating standards
• Represent the proposal function in internal and external audits, providing authoritative responses, supporting documentation, and subject ‑ matter insights
• For remote employees, quarterly travel to the San Diego office is required to support onsite team meetings, engagement activities, and collaborative proposal planning

• Support the full proposal lifecycle from pre-RFP through submission
• Develop and maintain proposal schedules, compliance matrices, and outlines
• Coordinate proposal activities including kickoff meetings, color reviews, and final production
• Track deliverables, manage deadlines, and ensure timely submission of all proposal volumes
• Facilitate data calls and consolidate inputs from SMEs, subcontractors, and stakeholders
• Assist in coordinating editing, formatting, graphics, and desktop publishing
• Write, edit, and proofread proposal content, including technical and past performance sections
• Develop compelling messaging aligned to win themes, client requirements, and evaluation criteria
• Ensure quality, consistency, compliance, and clarity across all deliverables
• Translate complex technical information into clear, engaging, and persuasive content
• Analyze RFPs, RFIs, and RFQs to ensure full compliance with solicitation requirements
• Maintain organized document repositories (SharePoint, proposal libraries, etc.)
• Ensure version control, formatting consistency, and adherence to proposal standards
• Support opportunity tracking, pipeline management, and market research
• Contribute to RFIs, white papers, and pre-proposal efforts
• Use AI tools (e.g., ChatGPT, Claude) to support content development, research, and proposal strategy
• Identify opportunities to automate repetitive tasks and improve proposal workflows
• Serve as liaison between Proposal Managers, Capture teams, SMEs, and subcontractors
• Communicate timelines, risks, and status updates to leadership and stakeholders

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