Project Manager

• Provide administrative support to project managers and team members on ongoing projects and operational portfolio
• Support reporting and data entry for: PPM, Billing plans, invoicing information
• Coordination for invoice preparation and collection of documentation for sub-contractors (TTI)
• Assist PM in Reviewing the cost positions and back charge to the right cost lines
• Assist PM in Bank Guarantee preparation and support for Letter of Credit review
• Billing Draft Preparation with the customers which have specific invoice formats…
• Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities
• Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.
• Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs
• Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
• Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
• Prepare, distribute, and manage project reports and correspondence ; PPM to understand the open commitments and outstanding billing milestones
• Monitor project progress and update status reports : project closeouts …etc
• Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.
• Organize sub-regional reviews : punch list items follow up, project specific meetings.
• Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis
• Support onboarding of new project team members.
• Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.

Project Management Administrator

• Develop and implement sales and business development strategies to grow OOG, Reefer, Project Cargo and Special Cargo volumes across assigned markets and trade lanes.
• Identify and pursue new business opportunities within key sectors, including construction, infrastructure, energy, oil & gas, manufacturing, agriculture and perishables.
• Build, develop and maintain strong relationships with customers, freight forwarders, NVOCCs, project cargo specialists and key industry stakeholders.
• Conduct customer visits, sales presentations, business reviews and commercial negotiations to secure new business opportunities and expand existing accounts.
• Prepare commercial proposals, quotations, tenders and service agreements in accordance with company guidelines.
• Provide technical and commercial support for OOG, Reefer, Project Cargo and Special Cargo enquiries and shipments.
• Assess cargo feasibility and recommend suitable equipment, routing, vessel allocation and cargo handling solutions.
• Develop customized logistics solutions for oversized, heavy-lift, breakbulk and temperature-controlled cargo requirements.
• Monitor market trends, competitor activities, customer requirements and trade developments to identify growth opportunities.
• Analyse cargo performance, revenue, profitability and market share to support commercial decision-making.
• Prepare sales forecasts, performance reports and business development updates for management review.
• Recommend pricing strategies and revenue enhancement initiatives to maximize profitability and competitiveness.
• Ensure compliance with company policies, operational procedures, safety standards and industry regulations.
• Collaborate closely with Commercial, Trade Management, Operations, Vessel Planning, Equipment Control, Customer Service, Finance and Procurement teams to ensure successful cargo execution and service delivery.
• Act as the primary commercial point of contact for assigned customers and key accounts.
• Support contract negotiations, customer retention initiatives and strategic account development.
• Provide guidance and support to local agencies and stakeholders on specialized cargo opportunities and solutions.
• Drive cross-functional collaboration to support commercial campaigns, trade initiatives and continuous improvement projects.

OOG/Reefer & Project Cargo Assistant Manager – Commercial, Business Development

• Records and organizes project updates and status reports: attends key project meetings and documents complete minutes and actions.
• Captures status updates.
• Compiles and updates the overall programme and/or project plan.
• Drafts and disseminates project communications.
• Escalates planning issues to PM’s and senior PM’s.
• Tracks and coordinates payment milestones, cost estimates and key deliverables.
• Attends project closure and lessons learned reviews, taking minutes and actions.
• Maintains all project documentation.
• Sets up central repositories and document sharing processes for project.
• Coordinates collection of data from all members of the project team, consolidating that data and providing summary/highlight reports for stakeholders.
• Takes appropriate security measures for documents and equipment.
• Establishes document control procedures.
• Sets up and maintains a library and registry of all contractual, baseline and project documentation.
• Stores project closure and benefits tracking documents on project portal.
• Adhere to the Change Control (CC) and Configuration Management process for the deliverables of the project against agreed plans.
• Creates and maintains the project risk and issues log: Supports the analysis of risks and maintains the Risk and Issues Log.
• Tracks issues until resolved.
• Escalates issues to PMs and Senior PMs.
• Coordinates collection of project budgets and actuals to update the project's financial records.
• Provides appropriate stakeholders with the up-to-date financial position and forecasts.
• Assists responsible Project Manager in the preparation of budgets and reports.
• Ensures budget documents comply with standards and are compliant for auditing and risk purposes.
• Extract key basic Rackspace responsibilities from SoW’s.
• Store key commercial and legal documents on secure project portal.
• Ensures documentation and deliverables are in line with Rackspace guidelines.
• Works effectively in a matrix management structure.
• Follows defined processes in project tracking.
• Follows processes and defined guidelines in maintaining project documentation.
• Understands security standards as applied to document type and applies accordingly.
• Maintains knowledge of key vendors and services provided for project utilization.
• Follows governance, change control, and configuration management processes.
• Escalates deviations to Project/Program Manager.
• Explains the governance process to key resources.

Project Coordinator

• Supporting and executing strategic HR initiatives across the region
• Collaborating with HR Heads to define project scope and manage timelines
• Driving continuous improvement through data-driven insights and change management
• Supporting regional localization initiatives, with a focus on KSA
• Tracking and consolidating localization metrics and related KPIs
• Ensuring accurate documentation and reporting
• Coordinating execution of regional learning and development initiatives
• Generating insights and data collection for HR Heads
• Supporting Employee engagement initiatives and communications
• Acting as a regional point of coordination for cross country HR initiatives
• Supporting regional workforce localization planning through data analysis
• Supporting data and reporting for succession planning and performance

HR Project Manager – Localization, Workforce Strategy

• Managing all aspects of the SimCorp implementation across products and services, including clarification and design, configuration, data conversion, integration, testing and training
• Managing multiple implementation-related workstreams - identifying all required tasks, dependencies, and time/resource estimations as well as providing regular status updates
• Managing handovers from Presales to Onboarding and from Onboarding to Run
• Facilitating business requirements gathering workshops
• Contributing to improvement and documentation of best practices for implementation projects globally in collaboration with Global PMO
• Creating and maintaining required project artefacts such as project plan, reports and RAID change requests
• Effectively monitoring customer feedback and reporting
• Actively identifying and mitigating risk
• Motivating the project team and ensuring continuous improvement within the team

Project Manager jobs in Saudi Arabia

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Project Management Administrator

OOG/Reefer & Project Cargo Assistant Manager – Commercial, Business Development

Project Coordinator

HR Project Manager – Localization, Workforce Strategy

Project Manager