Project Manager

• Monitor and triage the Digital Change mailbox, redirecting requests, tracking follow-ups, and escalating urgent items, as well as access requests, ticket follow-ups, and logs of actions taken.
• Provide administrative support to the Digital Change team, ensuring smooth daily operations.
• Maintain trackers, dashboards, or Excel files used to monitor team activity and deployment progress.
• Prepare and update PowerPoint materials, internal communications, meeting notes, and process documentation.
• Support regular team reporting.

Project Management Assistant – Digital Change

• Support the management of opportunities and bidding commitments coming through call for tenders and requests for proposals for Luxembourgish public companies
• Monitoring of opportunities with the practitioners serving Luxembourgish public companies
• Maintain effective communication with clients' procurement teams, internal teams, potential partners, and subcontractors
• Liaison with internal and external stakeholders to collect, consolidate, complete and format qualifications for capabilities, relevant credentials, and administrative documents
• Monitor and follow up on bidding commitments with internal and external teams and ensure follow up regarding next steps in the bidding process
• Gain proficiency in using clients’ online procurement platforms
• Monitoring of incoming correspondence from Client’s procurement teams and providing responses within given deadlines
• Coordinate the dispatch and receipt of questions and answers to/from the assigning authority
• Assist in the preparation and follow-up on the necessary internal compliance and regulatory requirements through the company’s applications and tools
• Draft bidding proposals and offers, and address the assigning authorities’ requests for additional documents and/or clarifications
• Ensure the submission of offers to requests for proposals takes place in a timely manner and within given deadlines
• Assist the contracting process and the engagement team’s set-up and onboarding for awarded assignments
• Assist with the preparation of billing plans for awarded engagements and subsequent preparation and processing of billing instructions and invoices
• Oversee the common mailbox operations, handling system notifications and ad-hoc requests
• Support the company’s management and the consulting teams with consolidation of reports for past, ongoing and future business opportunities using the company’s tracking and document management tools (Jupiter and DocuHub)
• Be responsible for research and production of documents as required using internal databases, Internet & publications

Project Manager jobs in Luxembourg

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Project Management Assistant – Digital Change

Project Management Assistant – Public Sector Bidding