Project Management Assistant – Public Sector Bidding

Deloitte

Project Management Assistant in Deloitte's Bidding Team managing proposals for Luxembourgish public companies. Engage with internal teams and stakeholders for successful bid submissions.

Posted 6/30/2026full-timeLuxembourg • 🇱🇺 LuxembourgMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support the management of opportunities and bidding commitments coming through call for tenders and requests for proposals for Luxembourgish public companies
Monitoring of opportunities with the practitioners serving Luxembourgish public companies
Maintain effective communication with clients' procurement teams, internal teams, potential partners, and subcontractors
Liaison with internal and external stakeholders to collect, consolidate, complete and format qualifications for capabilities, relevant credentials, and administrative documents
Monitor and follow up on bidding commitments with internal and external teams and ensure follow up regarding next steps in the bidding process
Gain proficiency in using clients’ online procurement platforms
Monitoring of incoming correspondence from Client’s procurement teams and providing responses within given deadlines
Coordinate the dispatch and receipt of questions and answers to/from the assigning authority
Assist in the preparation and follow-up on the necessary internal compliance and regulatory requirements through the company’s applications and tools
Draft bidding proposals and offers, and address the assigning authorities’ requests for additional documents and/or clarifications
Ensure the submission of offers to requests for proposals takes place in a timely manner and within given deadlines
Assist the contracting process and the engagement team’s set-up and onboarding for awarded assignments
Assist with the preparation of billing plans for awarded engagements and subsequent preparation and processing of billing instructions and invoices
Oversee the common mailbox operations, handling system notifications and ad-hoc requests
Support the company’s management and the consulting teams with consolidation of reports for past, ongoing and future business opportunities using the company’s tracking and document management tools (Jupiter and DocuHub)
Be responsible for research and production of documents as required using internal databases, Internet & publications

Requirements

What you’ll need

Excellent skills in Word, Excel, PowerPoint, Outlook and Jupiter
Native speaker level in French (calls for tenders are to be answered in French most of the time) and fluent in English
Customer-driven with excellent interpersonal skills and a professional approach
Results oriented with a “can-do” attitude
Strong team spirit, whilst being able to work autonomously
Excellent organizational and multitasking skills, with a keen eye for details

Benefits

Comp & perks

Career growth, your way: Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
Global impact, local connections: Work on international projects and collaborate with diverse teams, all while making an impact locally.
Wellness and team spirit: Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.
Build your network: Gain access to our global network of professionals and notable alumni and attend industry events to connect and grow your professional circle.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

WordExcelPowerPointOutlookJupiterDocument ManagementProposal WritingCompliance MonitoringMultitaskingResearch

Soft Skills

Interpersonal SkillsCustomer-DrivenResults OrientedTeam SpiritAutonomous Work