Project Assistant

• Assist Project Teams with various non-technical and technical deliverables throughout the project design and construction phases
• Formatting technical reports and design specifications
• Coordination with the design team for distribution and tracking of construction related questions and submittals
• Management of document controls during the project construction phase
• Review, production, and delivery of meeting notes, summary reports, presentations, and other deliverables
• Development and monitoring of tracking logs for various design and construction related processes
• Assist Project Managers with invoice preparation and development of backup materials
• Regular use of Microsoft Office Suite, Adobe Professional Suite, and other technical platforms
• Regular interaction and communication with internal and external stakeholders
• Perform work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines
• Perform file management and various other document controls related duties as needed

Project Assistant supporting project administration for multiple clients in Los Angeles

Project Assistant at Arcadis supporting technical project administration for multiple clients. Managing deliverables, schedules, and project documentation.

• Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.).
• Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs).
• Assist project manager in tracking project billing and creating monthly progress reports.
• Assist with opening project numbers for proposal pursuits and contracted projects
• Set up project folders and help file project-related documentation
• Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists.
• Track and monitor meetings and attendees lists.
• During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf).
• Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs.
• Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
• Submit contract review requests to the contracts team as needed
• Track the status of contract reviews.
• Assist with quarterly contract management reporting and follow-up
• Request Certificates of Insurance (COIs)
• Visit sites to photograph existing site conditions (requires reliable method of transportation).
• Pick-up/drop-off of project items (requires automobile and driver’s license).
• Assist Project Managers and Water Resources Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
• Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
• Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
• Prepare Basic reports and collections metrics to track and communicate collection status to management.
• Assist Project Managers and Water Resources Sector as needed on Special projects and administrative tasks.

Project Assistant supporting project managers in water resources at BKF Engineers

Water Resources Project Assistant

Project Assistant supporting project managers within water resources at BKF Engineers. Providing project documentation and coordination in a fast-paced environment.

Project Assistant jobs in California

See all jobs on JobTailor

Project Assistant

Water Resources Project Assistant