Paralegal

• Assist the onshore paralegal team with all phases of commercial litigation, from pre-suit through trial and appeal
• Draft, format, proofread, and finalize legal documents including complaints, answers, motions, discovery requests and responses, subpoenas, and stipulations
• Prepare and organize exhibits, binders, and supporting documentation for hearings, depositions, and trial
• Monitor case deadlines and docketing to ensure no filing or response date is missed
• Support the commercial collections department in managing a high-volume portfolio of collection matters
• Draft and prepare collection-related pleadings including complaints, default judgment motions, writs of garnishment, and writs of execution
• Track the status of active collection cases from filing through judgment and post-judgment enforcement
• Prepare and process correspondence to debtors, opposing parties, and courts as directed
• Assist with the preparation and organization of documentation related to accounts receivable, judgments, and payment records
• Coordinate with clients and internal team members on collection status updates and case activity
• Maintain accurate and up-to-date case files and records across all assigned matters
• Track court deadlines, statute of limitations dates, hearing dates, and response deadlines using the firm's docketing and case management systems
• Flag upcoming deadlines to the supervising attorney and onshore paralegal team with sufficient lead time
• Organize and maintain digital case files in a consistent, retrievable format
• Assist with the preparation and organization of discovery including interrogatories, requests for production, requests for admission, and responses
• Review and organize document productions and assist with privilege log preparation
• Coordinate with e-discovery vendors or internal teams for document review and production as needed
• Prepare deposition summaries, chronologies, and witness outlines as directed
• Provide reliable, organized support to the onshore paralegal and attorney teams to reduce administrative burden and improve workflow efficiency
• Handle client communication and correspondence as directed and within defined scope
• Assist with intake of new matters including opening files, conflict checks, and initial documentation
• Perform other paralegal and legal administrative tasks as assigned by supervising attorneys or the onshore paralegal team

• Open and maintain matters in Smokeball and PEXA
• Enter and manage client, agent, lender/broker, and solicitor details accurately
• Conduct conflict checks and VOI processes
• Issue welcome correspondence and costs disclosure documentation
• Maintain accurate matter records and key dates throughout the file lifecycle
• Save and organise all correspondence and documents within the file system
• Upload and review contracts and supporting searches
• Assist with reviewing titles, easements, covenants, and planning documentation
• Prepare contract review notes and client summary correspondence
• Coordinate amendments, negotiations, and special conditions
• Monitor finance, pest and building, and cooling-off requirements
• Coordinate execution and exchange processes
• Liaise with brokers, lenders, agents, and other solicitors throughout the transaction
• Manage requisitions, discharge authorities, and settlement requirements
• Maintain and update PEXA workspaces accurately and in a timely manner
• Prepare settlement figures and adjustment worksheets
• Coordinate settlement logistics and monitor settlement completion
• Ensure clients and all relevant parties are kept updated throughout the transaction
• Finalise registration and title confirmations
• Prepare final reporting and invoicing correspondence
• Close PEXA workspaces and archive completed files
• Ensure all matter documentation is complete and accurately saved
• Assist with client follow-up and review requests where appropriate

Conveyancing Paralegal / Conveyancing Assistant – AU Property Law

• Assist in managing conveyancing files from initial instruction through to post-settlement completion
• Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines
• Obtain client documentation and instructions for review by supervising practitioners
• Ensure file records, correspondence, and supporting documentation are accurately maintained throughout
• Assist with preparation of contracts for sale and supporting conveyancing documentation
• Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review
• Draft standard correspondence, settlement documentation, and transfer documentation
• Assist with preparation of special conditions and amendments under supervision
• Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required
• Coordinate disclosure documents and statutory certificates
• Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches
• Review search results and identify matters requiring escalation to supervising practitioners
• Assist with due diligence processes, file preparation, and coordination of outstanding documentation
• Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers
• Monitor key contractual and settlement dates across all active files
• Prepare settlement figures and rate adjustments for review by supervising practitioners
• Liaise with lenders regarding loan and discharge documentation
• Coordinate execution of transfer and mortgage documents and prepare settlement packs
• Assist with settlements through electronic lodgement platforms including PEXA and Sympli
• Prepare electronic workspace documentation and settlement schedules
• Upload and manage settlement documents within electronic platforms
• Coordinate with financial institutions and external parties regarding settlement requirements
• Support Verification of Identity (VOI) and compliance processes
• Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners
• Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable
• Maintain accurate file and compliance records and follow internal risk management protocols
• Escalate legal or settlement risks to supervising Australian practitioners without delay
• Coordinate settlement preparation and administration tasks
• Assist with calculation of settlement adjustments including council rates, water rates, and land tax
• Arrange stamping, lodgement, and registration support where required
• Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements

Conveyancing Paralegal, Conveyancing Assistant

• Coordinate, compile, and prepare all licensing applications for submission to federal, state, and local regulatory agencies
• Ensure all application materials are complete, accurate, and compliant with jurisdictional requirements
• Maintain detailed knowledge of licensing requirements across multiple jurisdictions
• Serve as the primary point of contact for all licensing agencies
• Maintain a centralized licensing log/dashboard with real-time status updates for all applications and active licenses
• Track all license expiration dates across all entities
• Maintain complete, organized, and audit-ready records of all applications and agency correspondence
• Provide licensing coordination services to external entities contracted with Enterprise

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