Paralegal

• Conduct conflict checks and open new matters in the practice management system
• Send engagement letters and fee estimates to new clients
• Complete AML/CFT verification, including identification, proof of address, and source of funds documentation
• Prepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutes
• Draft correspondence and client communications as directed by partners and solicitors
• Manage commercial and residential conveyancing transactions from conditions through to settlement
• Advise on and track conditions including finance, LIM, builder's reports, and due diligence
• Negotiate amendments to agreements where required
• Collate instructions to confirm satisfaction or waiver of conditions, including finance and insurance cover
• Liaise with internal staff and third parties regarding condition status
• Prepare settlement statements and request mortgage instructions from lenders
• Arrange signing of loan and authority documents
• Coordinate with lenders and the vendor's solicitor to confirm settlement arrangements
• Conduct pre-settlement title searches and confirm funds are available in the trust account
• Notify clients and agents of successful settlement
• Issue reporting letters and final transaction documents to clients
• Complete trust account reconciliation
• Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors
• Prepare client invoices and statements
• Maintain accurate file notes and ensure timely follow-up on outstanding matters
• Close completed files in accordance with firm procedures
• Complete company annual returns and resolutions
• Conduct title searches and manage LINZ registrations
• Carry out any other tasks delegated by the Partners from time to time

Conveyancing Paralegal, NZ Exposure, Wanlo, Smokeball Exp

• Support the UK Property Transactions team in managing property transactions
• Assist with site acquisitions and manage due diligence processes
• Liaise with external solicitors and stakeholders
• Ensure smooth progression of legal matters to meet commercial deadlines
• Coordinate legal processes relating to property acquisitions, sales, remortgaging, and disposals
• Prepare and review legal documentation, including Heads of Terms, sale contracts, leases, and development agreements
• Maintain transaction trackers and ensure all project deadlines are met
• Monitor and support post-completion requirements
• Maintain accurate records of all property’s legal files
• Assist with ad hoc legal and administrative tasks related to ongoing projects

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Conveyancing Paralegal, NZ Exposure, Wanlo, Smokeball Exp

Property Conveyancing Paralegal