Onboarding Specialist

• Creates a welcoming first impression of St. Peter’s Health by anticipating needs, guiding candidates to the right resources, and following up on pre-employment inquiries via phone, email, and in person.
• Partners closely with the recruiting team and onboarding coordinator to ensure a seamless transition of new hires into the New Employee Orientation (NEO) process.
• Demonstrates strong organizational skills and attention to detail by proactively sharing information, documentation, and next steps during the pre-employment phase.
• Welcomes new hires with timely, clear, and supportive communication to ensure a smooth start.
• Prioritizes meaningful, responsive communication to help new hires feel welcomed, valued, and supported from day one.
• Coordinates schedules and logistics across multiple departments to successfully deliver NEO events.
• Provides clear guidance and manages role-specific onboarding requirements to ensure a seamless experience.
• Accurately collects, tracks, and maintains onboarding documentation across multiple systems (e.g., Microsoft Office Suite, Oracle HRIS).
• Facilitates engaging and informative NEO sessions, both in person and virtually, creating a positive and memorable experience.
• Maintains proactive communication with department leaders, ensuring visibility into new hire progress and timely response to needs.
• Contributes ideas and feedback to enhance onboarding communications, learning materials, and resource tools.
• Connects leaders and employees with learning opportunities and resources that support growth and development.
• Participates in cross-functional initiatives and teams to drive effective, organization-wide outcomes.
• Continuously builds expertise by staying current with industry trends and best practices in onboarding and people development.

Onboarding Specialist – Staff Development

• You'll assist recruiters with collecting candidate offer letters, I9 documentation and other relevant onboarding information.
• This role will be on camera with new hires often, as completing I9s for high-volume hiring efforts is a key responsibility.
• You'll manage multiple steps in the onboarding process including, but not limited to, submitting & reviewing background checks, sending new hire documentation, and completing the hiring process via UKG.
• You will maintain new hire rosters and communicate information to partners in IT and Facilities for equipment shipping/pick-up, tracking, etc
• You will be responsible for candidate engagement from the time an offer is accepted until a new hire’s first day of training
• You will manage a high volume of emails to & from new employees with questions, concerns, and onboarding updates.
• You will assist the TA Operations team with various projects throughout the year including, but not limited to, Employee Referral Program, Recruitment Marketing, UKG, Greenhouse, Audits

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Onboarding Specialist – Staff Development

Talent Acquisition, Onboarding Specialist