Legal Assistant

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Legal Secretary

• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Fielding calls from borrowers, clients, courts, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
• Assisting with check down of closed, active, and hold files including forwarding invoices of foreclosures fees and costs, creating chronologies, and retrieving documents.
• Performing other duties and responsibilities as needed.

Legal Assistant, Foreclosure

• Prepare, edit, format, and proofread complex legal documents
• Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings
• Convert, format, and troubleshoot documents across multiple platforms and applications
• Provide helpdesk support for document-related and software application issues
• Assist attorneys and staff with document production requests and technical questions
• Maintain a high level of accuracy and quality while meeting strict deadlines
• Communicate professionally and effectively with attorneys, staff, and management
• Stay current with technology and software enhancements to serve as a firm resource for document preparation best practices
• Provide general administrative and office support as needed

Legal Document Specialist, Word Processing

• Open new cases in the system and set up case for initial stages
• Ensure medical records and investigation items are ordered
• Assist clients with medical scheduling
• Calendar deadlines and important dates
• Draft correspondence
• Assist with preparation of demands
• Assist with event scheduling
• Assist with pre-litigation event preparation
• Organize and maintain legal files
• Assist with office administration
• Assist with potential client intake
• Client communication and interaction to help answer questions and convey information about the case

Pre-Litigation Legal Assistant

• Assists attorneys and other legal staff by providing legal administrative support, which includes all aspects of document preparation, and coordination of schedules and calendars for attorneys and case work.
• Handles all aspects of document preparation.
• Drafts, prepares and distributes legal correspondence and memos under management/attorney direction.
• Files documents timely and appropriately with courts and other parties.
• Assists in gathering and organizing exhibits, documents, trial data and other materials in response to subpoenas, discovery requests, interrogatories, motions for summary judgment etc.
• Accountable for organizing and maintaining all files (electronic, paper and other) and legal archives.
• Schedules and coordinates attorney and case load calendars.

• Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients
• Review case files proactively to identify documents and information needed to support litigation strategy and expert review
• Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials
• Prepare document productions and manage large volumes of electronically stored information
• Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review
• Create and maintain case management templates, discovery shells, and litigation support materials
• Assist attorneys with pleadings, motions, discovery, and trial preparation
• Maintain and update case files within iManage and other firm systems
• Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters
• Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events
• Coordinate scheduling and correspondence for assigned attorneys
• Draft, revise, proofread, and file legal documents
• Prepare and process court filings in state and federal courts
• Monitor litigation deadlines and ensure compliance with court rules and scheduling orders
• Handle client communications and routine case correspondence
• Maintain electronic and physical case files
• Provide overflow legal secretarial support to the litigation team as needed

Legal Secretary, Paralegal – Construction Defect

• Performs legal and secretarial tasks for assigned attorney(s)
• Maintains schedules and calendar for assigned attorney(s)
• Composes a variety of correspondence, pleadings and various legal forms
• Coordinates time and location of multi-party appearances
• Answers telephone calls, emails and handles client inquiries
• Receives and processes incoming mail

Legal Assistant jobs in Texas

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Legal Secretary

Legal Assistant, Foreclosure

Legal Document Specialist, Word Processing

Pre-Litigation Legal Assistant

Legal Secretary

Legal Secretary, Paralegal – Construction Defect

Legal Assistant