Executive Assistant

• Manage and serve as the gate keeper for executive calendar needs across multiple time zones and internal & external partners, including local and international meetings;
• Work closely with the teams and franchise partners to schedule and prepare for meetings, including sending out agenda, coordinating presentations and other relevant materials prior to the meetings;
• Coordinate regional event management, including conferences and colleges;
• Assist in the preparation of presentations, conferences, training & etc.;
• Schedule interviews;
• Create all travel arrangements for the team, including global flights and lodging;
• Obtain and oversee all visa documentation for travel in partnership with the corporate travel agent;
• Coordinate travel agendas and provides itineraries;
• Monitor and adhere to all international travel regulations when organizing travel;
• Embrace and champion our culture;
• Arrange induction for new joiners;
• Promote team work, open communication and smooth workflow;
• Organize team building events and birthday/anniversary/other celebrations;
• Facilitate smooth workflow of the teams or coordinate with other teams from time to time;
• Proactively anticipate the needs of the supervisor and team;
• Communicate and liaise with other departments and franchisees on business activities;
• Submit expense claims for the Chief Operations Officers and Chief Development Officers;
• Review and track expense reports, code and track invoices;
• Support the team in the production of reports, documents and presentations when needed;
• Liaise with overseas personnel when necessary;
• Route or answer correspondence not requiring supervisor’s attention; analyze situations and respond accordingly;
• Coordinate yearly budgeting for the team;
• Manage and review department budgets and expense claims;
• Take the initiative to perform tasks with little to no supervision and provide innovative ideas and solutions when needed;
• Collaborate with other Executive Secretaries to organize events, support company initiatives as required, and
• Other ad-hoc duties as assigned

Executive Secretary – 6-month Contract

• Support Legal Team in carrying out company secretarial function for global entities
• Coordinate with external professional firms
• Handle inquiries about corporate matters from internal clients
• Assist in handling KYC requests from banks, vendors and authorities
• Cooperate with other teams in internal and external audits
• Assist in organizing directors/shareholders' meetings
• Verify details in statutory and regulatory filings
• Support in preparation of meeting minutes and written resolutions
• Arrange execution and filing of corporate documents
• Maintain corporate records in an organized manner
• Conduct research and analysis of corporate laws and statutory requirements
• Other ad hoc tasks as assigned

Senior Corporate Secretary Officer

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.
• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.
• Handle confidential information with discretion and professionalism.
• Coordinate international travel arrangements.
• Provide logistical support for both business and personal engagements.
• Assist with legal documentation and liaise with legal teams when necessary.
• Manage and coordinate family-related tasks, including the needs of visiting parents.
• Ensure seamless communication between stakeholders and manage tasks in a timely manner.
• Provide support for ad hoc tasks and after-hours requests as needed.

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Executive Secretary – 6-month Contract

Senior Corporate Secretary Officer

Executive Assistant