Personal Assistant to the CEO

Xora Innovation

Personal Assistant supporting the CEO of Elemynt, an AI and materials technology company. Managing schedules, travel, and communications to enhance work efficiency.

Posted 7/11/2026full-timeSingapore • 🇸🇬 SingaporeJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage the CEO’s calendar across Singapore, United States, and other time zones.
Schedule customer meetings, investor calls, internal meetings, advisor sessions, legal calls, and interviews.
Protect focus time and prevent unnecessary calendar fragmentation.
Resolve scheduling conflicts quickly and professionally.
Make sure each meeting has the right attendees, location, video link, agenda, and preparation material.
Plan and coordinate business travel, including flights, hotels, ground transport, meeting locations, visas where relevant, and travel documents.
Create clear travel itineraries with meeting times, addresses, contact details, and buffer time. Coordinate changes when travel plans shift.
Track receipts, invoices, confirmations, and travel related expenses.
Help triage the CEO’s inbox and flag urgent items.
Draft simple replies, meeting confirmations, follow ups, reminders, and scheduling emails.
Maintain polite and professional communication with customers, investors, advisors, vendors, candidates, and team members.
Ensure important emails do not get missed.
Prepare the CEO before meetings by organizing relevant documents, agendas, notes, decks, customer context, and prior correspondence.
Take clean notes when requested.
Track follow up items after meetings and make sure next steps are captured.
Maintain simple action trackers for recurring meetings and important relationships.
Organize key documents, templates, contracts, proposals, investor materials, customer materials, travel records, and administrative files.
Maintain clean folders and naming conventions.
Help prepare documents for signature, routing, review, or submission.
Support vendor registration forms, basic company information requests, and administrative questionnaires.
Manage expense tracking, receipt collection, reimbursements, invoices, subscriptions, and simple finance administration.
Coordinate with accounting, finance, legal, corporate secretary, and external vendors when needed.
Help with office administration, courier arrangements, printing, scanning, forms, and other operational tasks.
Handle sensitive information with care, including customer discussions, investor conversations, legal documents, hiring matters, financial information, and personal logistics.
Use sound judgment on what can be shared, what should be escalated, and what should remain confidential.

Requirements

What you’ll need

Excellent calendar management skills.
Strong written English and professional communication.
High attention to detail.
Strong discretion and confidentiality.
Ability to work quickly and calmly under pressure. Comfort managing multiple time zones.
Strong followthrough and task ownership.
Ability to use common productivity tools such as Gmail, Google Calendar, Google Drive, Microsoft Office, Slack, Notion, DocuSign, Zoom, and similar tools.
Willingness to support both business and practical logistics.
At least two years of executive assistant experience
Previous experience working at a fast-paced startup is a must
Experience coordinating international travel.
Experience with customer facing or investor facing scheduling.
Experience with expense management, vendor forms, document routing, and executive operations.
Familiarity with Singapore and United States business coordination would be a big plus.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Xora Innovation Website LinkedIn All Job Openings 11 - 50 employees Founded 2019 🤖 Artificial Intelligence ⚡ Energy Venture Capital
Artificial Intelligence
Energy Xora Innovation is a venture capital firm that partners with exceptional entrepreneurs in the deep tech space, focusing on transforming essential industries. Xora provides financial support and commitment to innovative companies that are building tomorrow's global infrastructure across three key sectors: Compute & Communications, Climate & Energy, and AI in Physical Industries. Personal Assistant to the CEO Job not on LinkedIn 🔥 1 hour ago 🏢🏡 Singapore – Hybrid ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage the CEO’s calendar across Singapore, United States, and other time zones.
Schedule customer meetings, investor calls, internal meetings, advisor sessions, legal calls, and interviews.
Protect focus time and prevent unnecessary calendar fragmentation.
Resolve scheduling conflicts quickly and professionally.
Make sure each meeting has the right attendees, location, video link, agenda, and preparation material.
Plan and coordinate business travel, including flights, hotels, ground transport, meeting locations, visas where relevant, and travel documents.
Create clear travel itineraries with meeting times, addresses, contact details, and buffer time. Coordinate changes when travel plans shift.
Track receipts, invoices, confirmations, and travel related expenses.
Help triage the CEO’s inbox and flag urgent items.
Draft simple replies, meeting confirmations, follow ups, reminders, and scheduling emails.
Maintain polite and professional communication with customers, investors, advisors, vendors, candidates, and team members.
Ensure important emails do not get missed.
Prepare the CEO before meetings by organizing relevant documents, agendas, notes, decks, customer context, and prior correspondence.
Take clean notes when requested.
Track follow up items after meetings and make sure next steps are captured.
Maintain simple action trackers for recurring meetings and important relationships.
Organize key documents, templates, contracts, proposals, investor materials, customer materials, travel records, and administrative files.
Maintain clean folders and naming conventions.
Help prepare documents for signature, routing, review, or submission.
Support vendor registration forms, basic company information requests, and administrative questionnaires.
Manage expense tracking, receipt collection, reimbursements, invoices, subscriptions, and simple finance administration.
Coordinate with accounting, finance, legal, corporate secretary, and external vendors when needed.
Help with office administration, courier arrangements, printing, scanning, forms, and other operational tasks.
Handle sensitive information with care, including customer discussions, investor conversations, legal documents, hiring matters, financial information, and personal logistics.
Use sound judgment on what can be shared, what should be escalated, and what should remain confidential. 🎯 Requirements
Excellent calendar management skills.
Strong written English and professional communication.
High attention to detail.
Strong discretion and confidentiality.
Ability to work quickly and calmly under pressure. Comfort managing multiple time zones.
Strong followthrough and task ownership.
Ability to use common productivity tools such as Gmail, Google Calendar, Google Drive, Microsoft Office, Slack, Notion, DocuSign, Zoom, and similar tools.
Willingness to support both business and practical logistics.
At least two years of executive assistant experience
Previous experience working at a fast-paced startup is a must
Experience coordinating international travel.
Experience with customer facing or investor facing scheduling.
Experience with expense management, vendor forms, document routing, and executive operations.
Familiarity with Singapore and United States business coordination would be a big plus. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Company Secretary 🕒 July 3 QBE Insurance 10,000+ employees Website LinkedIn All Job Openings Company Secretary providing governance and compliance support for QBE's subsidiary companies in Singapore and Hong Kong. Managing board activities and ensuring legal compliance. 🏢🏡 Singapore – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Corporate Secretary Executive 🕒 June 9 Sleek 51 - 200 🏢 Enterprise 💸 Finance ☁️ SaaS Website LinkedIn All Job Openings Corporate Secretary Executive managing portfolios of corporate secretarial clients in Singapore. Providing regulatory advice and ensuring compliance with Singapore Companies Act and ACRA filings. 🏢🏡 Singapore – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Secretary, JLPT N1 🕒 October 11, 2025 Financial Times 1001 - 5000 📱 Media 💸 Finance 🤝 B2B Website LinkedIn All Job Openings Executive Secretary role supporting the Chief Regional Officer and General Manager in Singapore. Handle secretarial duties, travel management, and stakeholder communication effectively. 🏢🏡 Singapore – Hybrid 💵 S$3.3k - S$4k / month ⏰ Full Time 🟢 Junior 👨‍💼 Executive Assistant 🗣️🇯🇵 Japanese Required View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

Calendar ManagementTravel CoordinationExpense ManagementDocument RoutingTask Ownership

Soft Skills

Attention to DetailDiscretionAbility to Work Under PressureFollow-ThroughPolite Communication