Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Assist the Sales Manager with the operation of the sales gallery
• Schedule Sales Executives to meet customer flow
• Review weekly reports and disseminate information to sales team
• Generate new business and attract potential owners
• Provide resources, coaching, and training on sales techniques
• Resolve conflicts and manage team performance
• Monitor guest experience and respond to customer concerns

Virtual Assistant Sales Manager

• Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
• Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities
• Maintain email aliases, distribution lists, and shared directories regularly
• Work with Accounts Payable to ensure bills are paid promptly.
• Serve as point person for departmental purchases on behalf of your executive
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
• Manage ad-hoc projects

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Executive Assistant

Virtual Assistant Sales Manager

Executive Assistant – Emerging Technology Sales