Executive Assistant

• Provide executive-level administrative support to the Head of Future Growth
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts
• Coordinate internal and external meetings, leadership forums, offsites, and special events
• Prepare meeting materials, presentations, and other business-related documents
• Handle confidential and sensitive information with professionalism and discretion
• Support two members of the leadership team with calendar management, travel coordination, and expense reporting
• Coordinate domestic travel arrangements and related logistics
• Process executive expenses and purchase requests in accordance with company policies
• Maintain distribution lists, team communications, and organizational updates
• Provide administrative support to members of the Future Growth and Sales organizations, as needed
• Participate in special projects and initiatives while helping improve administrative and operational processes

Executive Assistant – Future Growth

• Provide Exceptional Patient Care
• Conduct health assessments, physical exams, and review medical histories to address short- and long-term patient needs while remaining committed to high-quality, efficient care.
• Assess patient health by interviewing patients, performing physical examinations, and obtaining and updating medical histories.
• Determine abnormal conditions by administering or ordering diagnostic tests and interpreting results.
• Perform therapeutic procedures including injections, immunizations, suturing, and management of wounds and infections.
• Deliver patient-focused care through both in-person and telemedicine visits, treating a broad range of urgent care illnesses and injuries.
• Act as a clinical leader for providers and clinic staff, especially when the Practice Manager is not onsite.
• Mentor and support new graduate providers as well as allied healthcare professionals.
• Serve as a preceptor for new provider staff, creating educational and experiential growth opportunities.
• Help foster a collaborative, accountable, and patient-centered clinic culture.
• Help load-balance patient volume between in-clinic and telemedicine services to support timely patient access.
• Deliver high-quality virtual urgent care visits while maintaining strong clinical judgment and patient engagement.
• Adapt care delivery appropriately across both onsite and remote settings.
• Counsel patients on therapeutic regimens, wellness, preventative care, family planning, and health maintenance.
• Support patients through compassionate communication and thoughtful guidance.
• Maintain clear, complete, accurate, and timely medical records within the EMR system.
• Ensure compliance with company policies, HIPAA, OSHA, and applicable state and federal regulations.
• Maintain a safe and clean working environment while adhering to infection-control standards and clinical protocols.
• Maintain professional and technical knowledge through workshops, publications, professional societies, and continuing education opportunities.

Lead Physician Assistant – Urgent Care, Virtual Care

• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
• Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
• Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
• Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
• Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
• Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking

Executive Assistant jobs in Maine

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Executive Assistant – Future Growth

Lead Physician Assistant – Urgent Care, Virtual Care

Executive Assistant – Real Estate