Executive Assistant

• Prepare and file statutory documentation with the Companies Registration Office (CRO)
• Prepare and file documentation with the Register of Beneficial Ownership (RBO)
• Prepare and submit Annual Returns and other statutory filings
• Draft Board Minutes, Written Resolutions and General Meeting Minutes
• Maintain and update the firm's company secretarial software
• Assist with corporate compliance and governance matters
• Support the Corporate Compliance Manager and Director with a range of compliance transactions
• Manage and deliver a variety of company secretarial and corporate administration assignments
• Ensure statutory deadlines are met and company records remain accurate and up to date
• Liaise with clients, legal advisers and regulatory bodies as required

Company Secretary

• Acting as the primary point of contact for the provision of company secretarial services for a portfolio of regulated funds and Irish companies;
• Agreeing board calendars, sending calendar invitations and diarising agreed dates with Board of Directors;
• Formulate board meeting agendas which will include all regulatory requirements;
• Collate all board papers into a board pack in hard and soft copy for circulation to the Boards in accordance with an agreed timeline;
• Arrange all board meeting logistics;
• Attend board meetings for the purpose of taking detailed board minutes;
• Draft and circulate draft board minutes and action points in accordance with an agreed timeline;
• Assist with general meetings (as required) including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting;
• Preparation and submission of annual returns and filings to the Companies Registration Office and filings with the Central Bank of Ireland as applicable;
• Maintain statutory books and records;
• Effectively delegate and manage the day-to-day workload of junior members of the team;
• Assist with the training of junior members of the team;
• Ensuring the application of internal policies and procedures;
• Effectively managing relationships with all stakeholders; and
• The candidate will also be expected to get involved in internal projects and initiatives.

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Company Secretary

Funds Company Secretary – AVP/VP