Executive Assistant

• Attend meetings with and on behalf of senior leaders — taking clear, structured notes and following up on action items
• Manage complex calendars, travel logistics, and scheduling across time zones and borders
• Prepare meeting materials, agendas, briefing notes, and presentations
• Draft and proofread internal and external correspondence
• Coordinate across teams in Ireland, Norway, Sweden, Denmark, and US
• Handle sensitive and confidential matters with full discretion
• Support onboarding of new hires, event planning, and ad hoc operational tasks
• Identify ways to improve processes and reduce friction for the operational team

• support the effective governance of the Football Association of Ireland by ensuring that the Association’s company secretarial, board administration, statutory filing, member meeting and governance documentation requirements are managed to a high professional standard
• support the Board, Board Committees, General Assembly and senior management by ensuring that meetings are properly convened, agendas and papers are prepared and circulated, minutes and action logs are maintained
• ensure that executed resolutions, minutes, filings, certificates and statutory records are retained in an orderly and auditable manner
• liaise with external company secretarial advisers, auditors and legal advisers where required
• prepare and maintain the annual Board and Committee calendar; prepare agendas, action logs, meeting packs and supporting materials in consultation with the relevant Chair, executive owner and General Counsel & Governance Director
• attend Board and Committee meetings as required; prepare accurate, concise and decision-focused minutes which properly record decisions, approvals, declarations of interest, reserved matters, actions and material governance considerations
• plan and administer the FAI AGM, EGMs, General Assembly meetings and other formal member meetings
• maintain records of members, constituencies, voting entitlements, attendance and decisions, in conjunction with relevant FAI teams
• maintain a controlled library of key governance documents, including the Constitution, Board and Committee Terms of Reference, Board manual, delegations of authority, reserved matters, governance policies and approved templates
• assist with governance audits, Sport Ireland governance code compliance, Board effectiveness reviews and related action plans
• act as a professional point of contact for directors, committee members, members, senior executives, auditors and external advisers on company secretarial and governance administration matters

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Executive Assistant

Company Secretary