Executive Assistant

• Provide administrative support, including directing incoming calls and visitors, scheduling meetings and conference calls
• Proactively managing emails and calendars, arranging travel, managing and prioritizing phone messages and correspondence, and processing expenses
• Provide leverage for executives by following up where appropriate on calls, emails, etc
• Manage logistics for internal and external meetings
• Follow up on contacts made by executives and support the cultivation of ongoing relationships
• Support executives in preparing for presentations, speeches, press events, and general meetings
• Demonstrate independent judgement and move activities/efforts forward on your own when possible

• manage complex calendars based on Executive preferences
• manage and triage executive inboxes
• support executives with Slack communications
• set up and manage virtual meetings
• act as a champion for early adoption of AI and automation
• plan smooth travel itineraries and submit expense reports
• raise Purchase Orders and navigate procurement systems
• lead team projects and organize events
• develop strong relationships across Salesforce
• support colleagues during periods of PTO

Senior Executive Assistant

• Own the principal’s calendar across both organizations, managing time allocation with strategic intent.
• Anticipate conflicts, triage competing demands, and protect focused time.
• Prepare briefing materials, agendas, and background research before key meetings so the principal arrives informed and ready.
• Track commitments, follow-ups, and action items across a wide range of stakeholders, ensuring nothing falls through the cracks.
• Track corporate filing deadlines, board meeting schedules, and related governance obligations.
• Maintain organized records of corporate documents, agreements, and correspondence.
• Support preparation of board decks, updates, and other materials.
• Manage domestic and international travel arrangements.
• Prepare detailed travel briefs with meeting context, contact information, and relevant background.
• Anticipate and resolve logistical issues.
• Support the principal’s role in WOTR events (WOTR has its own event director), including conferences, panels, and sponsor engagements, coordinating logistics and communications.
• Track projects requiring cross-organizational coordination between WOTR and Bedrock teams.

Executive Assistant – Founder and CEO

• serve as a spokesperson, handle media inquiries, and represent End Citizens United in interviews, press conferences, and public events
• craft clear, compelling, and consistent messaging on issues related to campaign finance reform, voting rights protection, and combating corruption at both the federal and state levels
• proactively pitch stories to media outlets and work with reporters to secure coverage of the organization’s campaigns, events, and key policy issues
• write press releases, op-eds, talking points, speeches, and other materials to promote the organization’s initiatives, campaigns, and legislative priorities
• build and maintain relationships with journalists, reporters, bookers and media outlets to secure coverage, promote stories, and elevate the organization’s presence in the media
• plan and execute media campaigns to support major policy initiatives, electoral efforts, and organizational milestones, leveraging both traditional and digital media
• work closely with the organization’s leadership to prepare for interviews, speeches, and public events
• collaborate with the digital and social media teams to amplify press coverage, engage supporters, and create shareable content that promotes the organization’s work across platforms
• perform additional duties as assigned

Press Secretary

• Plan, coordinate, and schedule the Managing Director's business calendar and across multiple time zones.
• Update the Managing Director to cover urgent incoming requests
• Support the preparation, checking, and editing of correspondence and documents. This includes the creation of slide decks and presentation materials that are targeted to senior leadership and external audiences.
• Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations), creating detailed itineraries, and processing expense claims.
• Maintain an electronic filing system, including recording of official correspondence, maintaining a business contacts database, and task tracking.
• Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
• Support in preparation and monitoring of budgets. Advise the Managing Director when relevant.
• Help with special projects such as quarterly strategic reviews and other elements of the strategy cycle. This will include data gathering, record keeping, convening team members, and preparing communications.

Executive Assistant – Managing Director, Strategy, Learning & Results

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Other administrative and project duties as requested

Executive Assistant – Senior Executive Assistant

• Manage executive calendars, coordinate meetings, and handle logistics including agendas, materials, and follow-ups.
• Arrange and manage domestic and international travel, accommodations, and itineraries.
• Provide administrative support, including drafting correspondence, preparing presentations, and handling confidential information.
• Conduct research, compile data, and prepare summaries, reports, and briefing materials to support executive decision-making.
• Serve as a liaison between executives and internal/external stakeholders, supporting coordination across departments.
• Support onboarding logistics and internal meetings related to People & Culture initiatives.
• Assist with office administration such as, office supplies, workspace organization, and general office support.
• Support internal meetings, leadership visits, and occasional company events hosted in the DC office.
• Anticipate needs and help maintain organized processes for administrative operations.
• Support special projects as needed and adapt to evolving priorities in a fast-paced startup environment.
• Exercise discretion and sound judgment in handling sensitive and confidential matters.

• Coordinate household operations including cleaning staff, meal prep services, and vendors
• Ensure smooth daily home logistics for executive and partner
• Manage errands, personal requests, and day-to-day coordination
• Oversee pet-related scheduling and household needs
• Organize and maintain overview of multiple properties and recurring bills
• Track utilities, invoices, and payment schedules to ensure nothing is missed
• Assist in basic financial tracking and expense organization
• Maintain structured systems for personal and business obligations
• Plan and manage domestic and international travel end-to-end
• Provide itinerary breakdowns, cost summaries, and recommendations
• Handle bookings for flights, hotels, dining, and experiences
• Manage last-minute changes and travel disruptions
• Monitor and filter high-volume personal and business emails
• Identify priorities and provide daily/weekly email summaries
• Draft responses and coordinate follow-ups when needed
• Act as gatekeeper to protect executive time and focus
• Maintain structured calendars for executive and partner
• Coordinate meetings, personal commitments, and business obligations
• Anticipate scheduling conflicts and proactively resolve them
• Assist with personal gifting, reminders, and special events (birthdays, holidays)
• Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
• Support lifestyle organization to ensure efficiency and balance

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