Chief of Staff

• You'll work directly with the CEO across the full breadth of company operations.
• Your job has two layers: execute the work, then automate it.
• In your first months, you'll run the CEO's operational world hands-on.
• In parallel, you'll build AI-powered workflows and automations that replace your own manual work over time.
• Every recurring task should become a system.
• Your KPI is not 'keep doing this forever' but 'automate yourself into higher-value work.'
• Own the CEO's communication triage (email, WhatsApp), calendar management, travel logistics, and meeting preparation.
• Capture follow-ups, prepare briefing documents, and ensure nothing falls through the cracks.
• Rebuild and maintain Notion for sales and networking enablement.
• Clean up and structure the people and networking database.
• Support customer segmentation and target market analysis.
• Prepare research and briefing materials for sales meetings.
• Build and maintain dashboards that give the CEO real-time visibility into company performance.
• Work with our fractional CFO to translate financial data into actionable reporting.
• Track KPIs across teams and flag what needs attention before it becomes a problem.
• Coordinate with external partners including our fractional CFO, content specialists, legal advisors, tax consultants, and other service providers.
• Ensure deliverables land on time and at the right quality.
• Identify, build, and maintain AI-powered automations (using tools like Claude, n8n, Make, or custom integrations) that reduce manual operational work across the company.
• Upskill team members to use AI tools effectively in their own workflows.
• Support the broader team on cross-functional topics such as testing, competitor research, or client onboarding when capacity allows.

Founders Associate – AI Operations Fellow

• Company building: Join the core team and help establish deinetuete as a leading provider of sustainable, custom-printed to-go packaging in Europe.
• Customer service: Assist our customers with questions about orders, delivery times, invoices, products and general inquiries — friendly, solution-oriented and reliable.
• Back office & administration: Support day-to-day operations, maintain clean structures, coordinate internal processes and ensure tasks are completed reliably.
• Accounting: Support preparatory accounting tasks, review documents, prepare invoices and receipts, and work closely with our tax advisor and internal contacts.
• Founders Associate: Work directly with the executive team, prepare topics, coordinate tasks, research information and help accelerate the execution of operational decisions.
• Process development: Identify recurring problems, help design improved workflows, and contribute to making our company more efficient, structured and scalable.

Founders Associate

• Help integrate AI across the product lifecycle.
• Coordinate and execute cross-functional initiatives.
• Stay engaged with the CEO in decision-making processes.
• Work on various product and business projects.

Founder Associate Intern

• Company building: Join the core team and help us establish deinetuete as a leading provider of sustainable, custom-printed to‑go packaging in Europe.
• Customer service: Support our customers with questions about orders, delivery times, invoices, products and general inquiries — friendly, solution-oriented and reliable.
• Backoffice & administration: Assist with day-to-day operations, maintain clear structures, coordinate internal processes and ensure tasks are completed responsibly.
• Accounting: Support preparatory accounting tasks, review documents, prepare invoices and receipts, and work closely with our tax advisor and internal contacts.
• Founders Associate: Work directly with management, prepare topics, coordinate tasks, research information and help implement operational decisions more quickly.
• Process development: Identify recurring problems, help develop better workflows and contribute to making our company more efficient, structured and scalable.

Chief of Staff jobs in Spain

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Founders Associate – AI Operations Fellow

Founders Associate

Founder Associate Intern

Executive Assistant to Management, Founders Associate