Bookkeeper

• Monitor banking portals and financial systems for activity and urgent updates
• Review and reconcile Stripe transactions and payouts
• Perform daily bank reconciliations and verify card activity
• Record and categorize transactions in QuickBooks
• Maintain Excel financial trackers and ensure cross-platform accuracy
• Track subscriptions, recurring expenses, and spending limits
• Review, issue, and follow up on invoices
• Update cash flow forecasts and track expected vs. actual payments
• Coordinate with Sales to validate pipeline data and client onboarding
• Prepare and submit end-of-day P&L reports
• Prepare POD-wise performance and capacity updates
• Manage financial onboarding and offboarding of employees
• Update client billing records and reconcile POD revenue
• Track contract status and documentation
• Coordinate with tax and legal advisors on compliance matters
• Update employee payout data within the P&L
• Execute full monthly close in QuickBooks
• Generate Cash Flow, P&L, and Variance reports
• Prepare executive-level financial summaries
• Monitor tax compliance (including 941 filings and deadlines)
• Process payroll and commissions
• Prepare cash flow movement and liquidity analysis
• Produce POD-wise performance reporting
• Update company financial scorecard (revenue, margins, churn, KPIs)
• Manage recurring payments and international transfers
• Support executive financial administration where required

• Maintain accurate, up-to-date bookkeeping records throughout the month
• Reconcile bank, credit card, and financial accounts monthly
• Prepare and maintain Profit & Loss statements, Balance Sheets, and cash flow reporting
• Monitor Accounts Receivable and track outstanding customer payments
• Follow up on overdue invoices and maintain customer account balances
• Process vendor bills and manage Accounts Payable activities
• Schedule and execute vendor payments while monitoring due dates
• Track cash position, recurring obligations, loan payments, and credit card balances
• Proactively identify and communicate potential cash flow or liquidity concerns
• Process customer orders and ensure payments are accurately recorded
• Execute outgoing payments and maintain transaction accuracy
• Process payroll for a small team
• Assist with ACH setup, vendor maintenance, banking administration, and financial documentation requests

Bookkeeper – Financial Operations Specialist

• Manage day-to-day financial operations, including reconciliation, accounting tasks, and transaction processing.
• Support the finance team by managing daily accounting and financial tasks.
• Handle reconciliations, debits, credits, and general bookkeeping activities.
• Contribute to the annual and periodic budgeting process, working with management to develop accurate financial forecasts and projections.
• Troubleshoot and resolve financial discrepancies with accuracy and timeliness.
• Ensure all financial records are accurate, organized, and up to date.
• Collaborate with team members to streamline financial processes and support business operations.

• Maintain precise, up-to-date financial records within QuickBooks Online
• Record, categorize, and reconcile all bank accounts and credit card transactions
• Prepare monthly financial statements, management reports, and general ledger reconciliations
• Monitor accounts payable (AP) and accounts receivable (AR), investigating and resolving any financial discrepancies
• Manage and reconcile attorney trust accounts (IOLTA) in strict compliance with legal accounting regulations
• Meticulously track client retainers, trust fund deposits, and trust disbursements
• Calculate employee wages, bonuses, commissions, and incentive structures
• Generate accurate client invoices and coordinate with attorneys on complex billing matters
• Prepare comprehensive year-end financial reports

Staff Accountant / Full Charge Bookkeeper

• Maintain and update accurate financial records using accounting software (Xero preferred).
• Record day-to-day financial transactions and complete the posting process.
• Manage accounting functions, including accounts receivable and accounts payable.
• Reconcile bank statements and other financial accounts regularly.
• Generate financial reports, including balance sheets, income statements, and cash flow statements.
• Communicate with clients, vendors, and other stakeholders regarding financial matters, as needed.

• Assist with billing, proposals, and invoice generation (House Pro, QuickBooks)
• Track incoming payments and follow up on outstanding invoices
• Maintain accurate AR records and assist with reconciliations
• Process and code vendor invoices
• Support AP tracking, documentation, and reconciliations
• Monitor payment timelines and status updates
• Assist in full-cycle accounting tasks under supervision
• Maintain and update spreadsheets, trackers, and financial records
• Organize documents across systems (House Pro, QuickBooks, internal tools)
• Create and maintain SOPs for recurring workflows
• Turn training sessions into clear, step-by-step documentation
• Provide updates via Slack, email, and Zoom
• Flag issues, track progress, and collaborate on priorities
• Participate in regular check-ins to ensure accuracy and alignment

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Bookkeeper

Bookkeeper – Financial Operations Specialist

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Staff Accountant / Full Charge Bookkeeper

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Accounting Assistant, AR/AP, Operations Support