Bookkeeper

• Serve as the primary budget and financial support for multiple academic units
• Prepare and administer departmental budgets, accounts, and reports
• Ensure efficient and effective use of financial resources
• Initiate/review purchasing transactions and maintain documentation
• Process spend authorizations and travel expense reports
• Review invoices and reimbursement requests for compliance
• Monitor account balances and maintain encumbrances
• Complete year-end financial closing procedures
• Assist with post-award grant reporting and reconciliation duties

Accounting Assistant III – Arts and Sciences

• Process high‑volume invoices and receipts with accuracy and compliance to ensure payment on time to meet service level agreements
• Analyze and reconcile supplier accounts to resolve discrepancies and ensure payment accuracy and strong vendor relationships
• Collaborate with internal partners across Finance, Procurement, and Stores to resolve supplier inquiries
• Maintain accurate, well‑organized documentation while ensuring compliance with internal controls and financial regulations
• Utilize accounts payable systems and tools to manage priorities, meet deadlines, and improve processing efficiency
• Support continuous improvement initiatives that enhance accuracy, reduce cycle time, and deliver excellent service to suppliers and internal customers

Accounting Assistant 2 – Invoice Processing Specialist

• Create and send deposit, progress, and final invoices.
• Monitor accounts receivable and follow up on overdue balance.
• Maintain vendor records and manage accounts payable.
• Ensure receipts are properly captured and coded in QuickBooks Online.
• Review and process payroll, including PTO tracking.
• Prepare weekly financial reporting (AP, AR, cash position).
• Maintain written SOPs for recurring financial processes.

See all jobs on JobTailor

Accounting Assistant III – Arts and Sciences

Accounting Assistant 2 – Invoice Processing Specialist

Bookkeeper