Bookkeeper

• Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting
• Ensure all work is structured, assigned and tracked in ClickUp
• Monitor team capacity against client service agreements
• Proactively identify and resolve bottlenecks
• Maintain organised documentation within Google Workspace
• Uphold and protect existing SOPs for Australian bookkeeping and management accounting
• Maintain and optimise ClickUp dashboards, workflows and templates
• Ensure full task visibility, traceability and accountability
• Support workflow automation where appropriate
• Champion consistent system usage across the team
• Assist the CEO with operational planning and prioritisation
• Prepare clear operational summaries and workload insights
• Support implementation of internal initiatives
• Track action items and ensure follow-through
• Conduct preliminary quality checks on reconciliations, coding and workpapers
• Monitor scope adherence and flag out-of-scope work
• Assist with oversight of aged receivables and internal tracking
• Step in hands-on when required to keep deadlines on track
• Maintain clean and structured digital filing systems
• Oversee licences, subscriptions and system access
• Support onboarding of new staff into tools and workflows
• Ensure confidentiality and protection of client IP

Operations and Accounting Assistant

• Manage day-to-day data entry, transactions, and daily reconciliation of bank accounts and credit cards in Xero.
• Receive, code, and process trade supplier invoices, ensuring costs are accurately assigned to the correct build site/job codes.
• Prepare client invoices based on stage-payment progress claims and monitor incoming payments.
• Onboard new suppliers, verify bank details, process regular trade payments, and maintain records for the Taxable Payments Annual Report (TPAR).
• Calculate payroll, manage superannuation contributions, and prepare accurate figures for BAS/IAS lodgments.
• Manage the central company inbox, responding to general inquiries and routing supplier quotes or client emails to the right team member.
• Act as a key point of contact for site supervisors, subcontractors, and suppliers to follow up on missing delivery dockets or paperwork.
• Draft formal correspondence, build contracts, and client variations using company templates as directed by management.
• Keep digital client folders, building permits, and project documentation organized and up to date in the company database.
• Assist with general administrative tasks, minor scheduling, and overflow support to keep the building pipeline moving smoothly.

Construction Bookkeeper

• Manage financial transactions and maintain accurate bookkeeping records
• Prepare and analyse financial statements
• Record and manage journal entries
• Monitor financial data and ensure accuracy in financial records
• Ensure proper use of accounting software and related financial tools
• Process invoices and manage accounts receivable
• Handle invoicing as part of day-to-day financial processes
• Reconcile bank and credit card transactions
• Maintain accurate financial records within the accounting system

• Manage day-to-day accounts payable and accounts receivable operations
• Process supplier invoices, credit notes, and staff reimbursements accurately and within agreed timeframes
• Generate and issue customer invoices in line with business workflows
• Accurately apply incoming payments and receipts within the ERP system
• Monitor outstanding customer accounts and follow up on overdue balances
• Prepare and send customer statements
• Perform supplier and customer account reconciliations
• Investigate and resolve discrepancies, queries, and disputes in a timely manner
• Assisting month-end and year-end closing activities, including accruals, reporting, and reconciliations

Accounts Officer

• Generate, issue and track invoices to merchants/customers according to agreed schedule, pricing plans and service usage
• Maintain billing accuracy - check that billed amounts align with contracts, usage, price plans, discounts, etc.
• Monitor outstanding accounts receivable ledgers, ageing reports, and follow up on overdue invoices
• Work with merchants when payments are slow or withheld due to billing inaccuracies, disputes or other issues: identify root cause, solve the problem and liaise with Customer Success and Finance teams to resolve
• Reconcile ledger entries, payments received (via bank, payment gateway, etc), invoice adjustments, credits/refunds and reconcile with general ledger
• Assist in month-end close tasks for accounts receivable, including preparing summaries, reports, and supporting documentation for finance leadership
• Maintain and improve billing/AR process documentation and templates: identify trends, propose and implement improvements to reduce errors, manual workload and payment delays
• Support ad-hoc finance/Billing/AR projects, as required (for example, integration of new merchants, new billing modules, automation opportunities)
• Work collaboratively with internal teams (Customer Success, Sales, Finance, Operations) to ensure billing readiness, merchant onboarding, service changes and contract amendments are reflected in the billing system
• Provide regular cross-functional reporting: outstanding AR, billing error rate, average days to payment, dispute resolution status, etc.
• Contribute to a culture of continuous improvement within the Finance & Billing team

• Prepare, develop, and issue clear, accurate proposals and quotations for minor works and audit activities
• Support the Major Accounts Manager and Facilities Manager with pricing, quotes, and cost-related administration
• Follow up on issued quotations to support timely customer decision-making and conversion
• Raise and issue purchase orders to local suppliers for materials delivered to customer sites
• Liaise with contractors to coordinate and schedule site audits and visits

See all jobs on JobTailor

Operations and Accounting Assistant

Construction Bookkeeper

Bookkeeper

Accounts Officer

Bookkeeper

Major Accounts Coordinator