Operations and Accounting Assistant

Remote Office

Operations and Accounting Assistant coordinating operational tasks for an accounting practice in Australia. Ideal for someone who enjoys structure, execution, and operational discipline in a remote environment.

Posted 6/9/2026part-timeRemote • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting
Ensure all work is structured, assigned and tracked in ClickUp
Monitor team capacity against client service agreements
Proactively identify and resolve bottlenecks
Maintain organised documentation within Google Workspace
Uphold and protect existing SOPs for Australian bookkeeping and management accounting
Maintain and optimise ClickUp dashboards, workflows and templates
Ensure full task visibility, traceability and accountability
Support workflow automation where appropriate
Champion consistent system usage across the team
Assist the CEO with operational planning and prioritisation
Prepare clear operational summaries and workload insights
Support implementation of internal initiatives
Track action items and ensure follow-through
Conduct preliminary quality checks on reconciliations, coding and workpapers
Monitor scope adherence and flag out-of-scope work
Assist with oversight of aged receivables and internal tracking
Step in hands-on when required to keep deadlines on track
Maintain clean and structured digital filing systems
Oversee licences, subscriptions and system access
Support onboarding of new staff into tools and workflows
Ensure confidentiality and protection of client IP

Requirements

What you’ll need

Experience in an accounting, bookkeeping or management accounting environment
Background in operations, practice management, admin VA or executive support within an accounting firm
Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)
Hands-on experience with ClickUp (dashboards, workflows, templates)
High proficiency in Google Workspace
Experience with Xero, QuickBooks Online and/or MYOB
Strong organisational and time management skills
Systems-oriented mindset with respect for existing frameworks
Ability to operate independently without close supervision
Openness to leveraging automation and AI tools where beneficial

Benefits

Comp & perks

Flexible work arrangements
Professional development
Remote work options

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

bookkeepingpayrollreconciliationsreportingworkflow automationAustralian bookkeeping fundamentalsGSTBASXeroQuickBooks Online

Soft Skills

organisational skillstime managementproblem-solvingindependencecommunicationteam collaborationattention to detailadaptabilityprioritisationconfidentiality