Assistant

• Perform departmental clerical and receptionist functions timely and accurately.
• Communicate messages to others timely and accurately.
• Answer telephones in a courteous manner within three (3) rings, and direct calls appropriately.
• Greet and screen visitors and assist in meeting requests for information.
• Type general messages for the department.
• Make appointments for the unit.
• File documents in the unit manuals and resource areas.
• Copy documents for unit staff.
• Sort and distribute mail.
• Maintain the filing system and ensure that needed forms are readily available.
• Perform departmental billing functions timely and accurately.
• Produce complete and accurate claims.
• Prepare the Hospital deposit worksheet, the bank deposit ticket, and scanning all checks.
• Balance accounts receivable and prepare deposit reconciliations.
• Prepare professional, all-inclusive fee bills for submission to Accounts Payable.
• Prepare vendor bills for submission to providers.
• Post payment denials of insurance Explanation of Benefits into the billing system.
• Type and log hospital and physician payments into Excel spreadsheet.
• Assist with producing and mailing monthly statements.
• Maintain medical records in a functional, detailed, and accurate manner.
• Review all active medical records for filing needs, correct placement of forms, and new orders to be transcribed.
• File laboratory and other diagnostic reports in an accurate and timely manner.
• Maintain appropriate supplies for the unit and enter charges for patient-specific supplies and treatments.
• Sign out and distribute supplies in a fiscally prudent manner.
• Anticipate and arrange for department supplies to avoid interruptions in patient care or complaints from caregivers.
• Place weekly food orders.
• Facilitate communication and assist in providing information to patients, families, visitors, and health care providers.
• Report relevant information to the manager, appropriate health care provider or department.
• Prioritize tasks and demonstrate ability to organize workload.
• Respond to requests from physicians, patients, families, visitors, and health care providers. Take appropriate action.
• Respond to codes and crisis situations as needed, under the direction of clinical staff.
• Assist with patients at arrival and departure times under the direction of clinical staff.
• Participate in Hospital committees, meetings, and team projects.
• Demonstrate punctuality and preparedness.
• Actively participate in discussions; be prepared to discuss agenda topics.
• Contribute in a positive, solution-focused manner.
• Share results of committee work at unit meetings and/or in other venues.
• Facilitate intra-department communication and oversee patient care and safety.
• Promote a team environment by example and by participating in workload completion, when necessary.
• Interact with employees, physicians, and the public in a sensitive, positive manner.
• Understand and use the Human Resources policies and procedures manual.
• Serve as a positive customer-service role model by greeting all that approach for assistance.
• Attend department meetings, participate in communication, contribute to problem resolution, and take minutes, when needed.
• Facilitate accurate exchange of information.
• Help with system and other changes in a timely fashion.
• Contribute to refining systems for direct feedback to unit staff, communication book, interdisciplinary report, memos, and memo boards.
• Identify problems and/or potential problem areas and work cooperatively with other departments to resolve system problems.
• Attend and participate in Hospital activities.
• Demonstrate responsibility and initiative by attending all mandatory in-services.
• Participate in fire drills, evacuations, and emergency codes when circumstances exist.
• Perform duties as directed by the day treatment manager.
• Use computers and software to complete job responsibilities requiring written documents.
• Know and use standard office software platforms and electronic medical records system.
• Assist the manager and department staff by preparing documents and minutes.
• Promote department goals and the mission of the Hospital.
• Communicate goals to fellow staff members.
• Demonstrate measurable goal achievement.
• Maintain department policies and procedures.
• Include requirements and guidelines from external agencies (Joint Commission, state).

Clinic Assistant performing clerical and receptionist functions at Rogers Behavioral Health.

Clinic Assistant

Clinic Assistant performing clerical and receptionist functions at Rogers Behavioral Health. Supporting various operational tasks for clinic locations in Eau Claire and Chippewa Falls.

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Assistant Wedding Planner supporting Lead Planners with event execution

Assistant Wedding Coordinator

Assistant Wedding Planner at Leigh & Co. Events supporting lead planners to execute exceptional wedding days. Responsibilities include setting up events, ensuring guest experience, and coordinating with vendors.

• Assists with patient care related responsibilities as directed by the clinician, including preparing supplies/materials for treatment sessions.
• Assists with rooming and performs in-clinic check out and scheduling to enhance patient experience.
• Monitors the daily schedule, including management of appointments and wait lists.
• Inventories, orders, and ensures that the supplies and equipment are adequate.
• Cleans treatment areas, equipment, and materials after each session.
• Manages telephone calls and documents information appropriately.

Inpatient PT/OT/Speech Rehab Assistant supporting pediatric healthcare at Children's Wisconsin

Inpatient PT/OT/Speech Rehab Assistant – Casual

Inpatient PT/OT/Speech Rehab Assistant providing support in patient care at Children's Wisconsin. Assisting with treatment sessions and ensuring compliance with health standards in a pediatric environment.

• Understand and adhere to the National EMR Policies and Procedures Manual, Uniform Handbook, and Operations Manual.
• Foster a culture that encourages team members to work safely, identify potential hazards, and report safety concerns immediately to their direct chain of command.
• Maintain active status within the agency’s platforms, including learning management systems to complete training that may be directed toward self-improvement, mission-specifics, or Just-In-Time (JIT) training.
• Responsible for vital signs on patients.
• Responsible for assisting patients with activities of daily living to include but not limited to grooming and bathing, helping patients with eating, assisting with mobility, etc.
• Ensure complete and appropriate documentation on medical records.
• Collaborates with nurses (LVNs and RNs) for duties or tasks to be completed by end of shift.
• Familiarity with signs and symptoms of improved or declined medical status.
• Reports changes in patient’s conditions quickly and efficiently to LVN or RN.
• Ensures patient’s comfort and well cared for while under the care of Doctors and Nurses.
• Ensures patient’s room are stocked with adequate supplies as deemed necessary.
• Know and recognize the signs of abuse, neglect, exploitation, and sexually provocative behavior when observing clients and implement professional response, reporting, and documenting procedures.
• Maintain first aid kits per licensing standards.
• Assist in medical intake process in collaboration with other medical staff.
• Maintain confidentiality of health care records and information in keeping with HIPAA, Protected Health Information (PHI) requirements and National EMR confidentiality protocol and procedures.
• Assist with distributing daily medical list to all designated staff.
• Participate in transport of clients to and from the medical clinic for medical appointments.
• Implement National EMR safety protocols including evacuating with clients and other staff in case of an emergency.
• Other duties as assigned.

Certified Nursing Assistant assisting healthcare teams in emergency management support.

Certified Nursing Assistant

Certified Nursing Assistant supporting healthcare teams in emergency management. Responsible for patient care, documentation, and collaborating with nursing staff during emergency deployments.

• Understands and satisfies the needs of the neonatal, infant, toddler, pre-school, school-age, adolescent and/or adult patient in regards to their growth and development process.
• Prepares exam rooms to meet safety and clinical requirements.
• Directs patients and families to exam rooms.
• Obtains and document patient’s height, weight and vital signs and perform a manual blood pressure.
• Assists with the collection and documentation of patient information such as health screenings, allergies, and home medications. Reports any observations or concerns to the nurse or provider.
• Assists the physician in the exam process and with procedures as directed.
• Administers immunizations and other injections under the direction of the nurse practitioner and/or the physician.
• Performs point of care testing according to established policies, if applicable.
• Performs peripheral blood draws, if applicable under the direction of the nurse practitioner and /or the physician.
• Collects and labels specimens and ensures delivery to the appropriate department.
• Transports stable patients to designated areas and assists the provider in the transport of unstable patients.
• Obtains and transports medications and hand delivers to the designated prescriber per the Medication-Administration policy.
• Responds to emergency situations.
• Maintains clinic flow, monitoring patient location and wait time.
• Maintains a clean, organized and safe environment within the clinic area.
• Assures that the quantity of supplies is adequate and appropriate for the clinic needs.
• Assures that equipment needed for patient care is available at all times. Addresses any deficiencies or unsafe equipment with the appropriate department. Cleans equipment after use.
• Communicates with physicians, leaders, and staff to maintain clinic operations.

Medical Assistant providing care in pediatric settings at Children’s Wisconsin

Medical Assistant – Asthma Allergy Clinic

Medical Assistant providing care to diverse pediatric patients at Children’s Wisconsin. Involves preparing exam rooms, collecting patient data, and assisting with physician exams.

• Assists RN with daily care of patients including bathing, oral hygiene, feeding, activity orders and ambulation
• Measures and documents blood pressures, TPRs (Temperature, Pulse, Respiration), I & O (Intake and Output), daily weights, and other patient data as requested
• Documents accurately in Electronic Medical Record (EMR)
• Participates in admission, transfer and discharge process under supervision of RN including room set up, orientation to room
• Collects urine, stool, and sputum specimens and performs point-of-care testing as indicated

Certified Nursing Assistant providing patient care in various Aurora Medical Centers

Certified Nursing Assistant – Float Pool – Nights

Certified Nursing Assistant providing patient care in various Aurora Medical Centers. Assisting RNs with daily care and maintaining patient documentation and records.

• Fabricating, assembling, and welding steel components according to blueprints, drawings, and specifications.
• Operating forklift to transfer materials and finished products throughout the shop and yard.
• Assist with loading and unloading raw materials, ensuring material is accurately inventoried and ready for daily production.
• Use pneumatic and electrical power tools to complete assigned tasks such as deburring, grinding, polishing, finishing, cleaning, etc.
• Run and set up multiple machines including press brakes, saws, plasma table, drill press, or ironworker.
• Maintain all equipment in a good working order during daily operations.
• May occasionally operate sandblaster to clean parts before or after weldments are complete.
• Support the fabrication team by performing other duties as required.

Steel Fabricator at JAGS Fabrication responsible for welding and assembling steel components.

Fabrication Assistant

Steel Fabricator at JAGS Fabrication responsible for fabricating and welding steel components according to specifications. Collaborate with design teams and operate machinery for production in Athens, Wisconsin.

• Generate, analyze, and interpret microbiological data and reports
• Conduct basic applied microbiology QC and pathogen testing procedures using standard, rapid, and “State of the Art” detection technologies
• Collect and analyze daily/weekly pre-operational and/or operational environmental swabs at the Sheboygan Falls Campus
• Collect and analyze daily/weekly raw materials and finished product samples
• Collect samples from production areas and other facility locations as needed, following established sampling procedures and safety requirements
• Demonstrate strong laboratory technique, attention to detail, and accuracy when preparing, handling, testing, and documenting samples
• Follow Good Laboratory Practices, lab safety expectations, and standard operating procedures to help ensure reliable and consistent results
• Maintain daily, monthly, and quarterly certification records
• Perform and follow Microbiology Quality Assurance and Quality Control protocols and procedures
• Help with general laboratory preparation (microbiological media, sterilize scientific glassware, and preparation of standard solutions)

Microbiology Lab Assistant supporting testing for sausage manufacturer Johnsonville

Microbiology Lab Assistant, 2nd Shift – Temporary

Microbiology Lab Assistant supporting routine microbiology lab testing for sausage manufacturer Johnsonville. Involves data analysis, sample collection, and adherence to lab safety protocols.

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