Assistant

• Coordinate and monitor operational documentation, reports, records, and departmental files.
• Support the preparation, submission, and tracking of Purchase Requisitions (PRs) and Purchase Orders (POs) in collaboration with Procurement and other internal stakeholders.
• Assist in managing vendor documentation, contracts, and operational records.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Support communication and coordination between Operations, Procurement, Finance, Asset Management, O&M, and other business functions.
• Maintain and update operational databases, trackers, and reporting tools.
• Monitor deadlines and follow up on pending actions to ensure timely completion of operational activities.
• Assist with onboarding and administrative support for new team members and external service providers.
• Support the O&M team with administrative and coordination activities as operational activities expand.
• Prepare presentations, reports, and other administrative documents as required by management.
• Ensure compliance with internal procedures and documentation standards.

Operational Department Assistant supporting green energy operations in Romania

Operational Department Assistant

Operational Department Assistant at Greenvolt Next Romania coordinating administrative support for operations. Manage documentation and facilitate communication across operational processes.

• Manage a portfolio of customer accounts, ensuring overdue debt is actively pursued.
• Maintain regular contact with customers to resolve queries and encourage prompt payment.
• Reconcile customer accounts and ensure all items are accurately recorded.
• Raise and process customer invoices in line with agreed procedures.
• Process and allocate customer payments, ensuring accuracy and timeliness.
• Conduct credit checks for opening new accounts and review credit limits when required.
• Attend weekly debt review meetings with the Senior Credit Controller / Manager.
• Support the setup of new direct debits and reinstatement of cancelled mandates.
• Manage unallocated cash and ensure prompt allocation to customer accounts.
• Develop strong customer relationships to promote consistent payment behaviour.
• Collaborate with other teams (e.g., Sales, Finance, Operations) to reduce credit queries caused by internal errors.
• Identify opportunities to reduce DSO through improved processes or customer interaction.

Credit Control Assistant managing customer accounts and securing timely payments

Credit Control Assistant

Credit Control Assistant managing customer accounts for a technology group. Focused on minimizing credit risk and improving cashflow through customer engagement and collaboration.

• Prepare and process customs documentation accurately and within required timelines
• Provide timely support and responses to inquiries from DSV branches and customers
• Collect, verify, and maintain customs and tax-related information
• Ensure proper administration of customs declarations including archiving
• Contribute to process optimization and continuous improvement initiatives

Customs Assistant managing customs documentation and inquiries

Customs Assistant

Customs Assistant managing customs documentation and providing support for inquiries. Working within DSV to ensure compliance and efficiency in customs processes.

Assistant jobs in Romania

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Operational Department Assistant

Credit Control Assistant

Customs Assistant