Administrative Assistant

• Own clinical scheduling and staffing needs:
• Build and release CAH RN schedule based on schedule of schedules timeline.
• Ensure all floors have adequate RN coverage taking into account:
• Licensing
• System access
• Training
• PTO, and call in management
• Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness.
• Ongoing validation of time and attendance in accordance to state laws.
• Review, validate, and complete monthly invoice.
• Maintain Hicuity’s education platform including:
• Adding and assigning new users.
• Removing termed users.
• Uploading nursing huddles.
• Tracking/monitoring completion rates.
• Maintain nursing competencies.
• Create and share competencies for new hires.
• Create and share competencies for cross training nurses.
• Tracking completion of competencies.
• Managing the access process for all CAH staff.
• Working in partnership with MSO team on CAH credentials/licensing.
• All other duties as assigned within scope.

Care At Home Administrative Assistant

• Provide clerical and administrative support across two housing sites: HiWay 40 and Sage Street Village.
• Greet and assist all walk-in visitors, residents, and applicants in a welcoming, professional manner.
• Answer and direct incoming calls; respond to inquiries from tenants, visitors, and staff promptly and accurately.
• Process rental applications, complete lease packets, and prepare all required documentation in compliance with regulatory agency requirements and fair housing laws.
• Maintain organized tenant and property files in accordance with program and regulatory requirements.
• Assist the Community Administrator with special projects and other property-related tasks as assigned.

• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule appointments, meetings, and travel arrangements.
• Maintain office records, policies, and procedures.
• Assist in preparing reports and reconciling expenses.
• Manage airport security badging processes for employees.
• Oversee time and attendance tracking and assist with payroll processing.
• Order and manage office supplies.
• Provide support to visitors and act as a point of contact for clients.

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Care At Home Administrative Assistant

Administrative Assistant

Administrative Assistant