Administrative Assistant

• Provide high-quality administrative support to the CEO, including diary management, meeting coordination, agenda preparation, onboarding logistics, company All Hands meetings, and expense management
• Manage the CEO’s schedule and priorities, ensuring time is used effectively and key commitments are coordinated seamlessly
• Coordinate board meeting logistics (typically quarterly), including travel, accommodation, and catering
• Manage the company’s travel system, coordinating travel arrangements for leadership and employees globally, and maintaining relationships with preferred providers
• Support wider leadership team logistics and coordination as needed
• Maintain a welcoming, professional office environment, acting as a key point of contact for employees, leadership, and visitors
• Liaise with building management and oversee essential services, including facilities, maintenance, deliveries, post, and workplace safety
• Manage office-related vendor contracts (e.g. facilities, cleaning, catering, supplies, and services), ensuring high standards and cost efficiency
• Oversee office facilities and presentation, including coordinating cleaning schedules, submitting hours to payroll, and maintaining adequate stock levels
• Manage office supplies and general provisions to ensure a well-functioning workplace
• Process invoices and manage office budgets, ensuring accuracy and value for money
• Organise and support company events and key moments throughout the year
• Communicate with staff regarding office operations, responding promptly to issues as they arise

Office Manager – Personal Assistant (Maternity Cover)

• Generate environment and health & safety reports in a timely and efficient manner.
• Monitor trade effluent compliance and generate statutory reports.
• Execution of Purchase Requisitions for the Department, as necessary.
• Ensure that all records are properly maintained.
• Develop AI processes that improve efficiencies around EHS.
• Organisation of meetings for project reviews and presentations.
• Participation in cross-functional project work as dictated by emerging business needs.
• Adherence to and enforcement of all Environmental Health & Safety (EH&S) requirements on sites, plus communication of any concerns regarding environmental impact, health or safety issues to Manager.
• Develop process efficiencies and arrangements of employee assessments (dosimeters, eye, audiometric, medical, vaccination etc.).
• LMS Technician for EHS components including set-up and ongoing management.
• Maintain and optimize EHS related processes and documents such as procedures, risk assessments and reports and appropriate filing of same i.e. livelink, filing to document control, filing to HR.
• Scheduling of training (classroom, online etc.)
• Waste report generation and tracking of certs of destruction.
• Generating reports and updating EHS metrics.
• Assisting in audit preparation, specially around ISO 14001 in the 16 affiliates and work close with other entities Contractor Database management.
• Building of Quality into all aspects of one’s work by maintaining compliance with all site and corporate Quality Management System requirements.
• Ensure that Cook’s Code of Conduct is considered in all business matters carried out on Cook’s behalf.
• Provide input to supervisor / manager to improve department operation and efficiency.
• Work independently and as a team member, referring questions and problems to the department supervisor and/or manager.
• All other duties as assigned.

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Office Manager – Personal Assistant (Maternity Cover)

EHS Administrative Coordinator