Administrative Assistant

• Greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

• Support development and refinement of Risk Control systems and internal workflows
• Participate in account audits aligned with Risk Control standards and expectations
• Monitor work unit tracking, time management overviews, and activity summaries
• Coordinate ongoing Risk Control account schedules to support timely service delivery
• Maintain full administrative ownership of two primary Risk Control email inboxes
• Collaborate with business teams during the development of customer self-assessments

Risk Control Administrative Associate

• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
• Perform complex administrative, transactional, operational, or customer support tasks
• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Senior Administrative Assistant

• Proactively manage hectic and complex calendars for our leadership team.
• Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs
• Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Work across multiple sites to coordinate and schedule secure meetings for leadership across Mission Systems
• Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation
• Prepare expense reports and purchase requisitions
• Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations
• Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested
• Organize space planning for the site
• Assist with PowerPoint presentations; Microsoft applications when needed
• Help plan and execute employee morale events and activities to enhance engagement
• Security desk duties including checking in visitors/customers and providing temporary badges
• Order office supplies and kitchenet supplies for the site
• Assist in tasks associated with onboarding of new employees
• Preform other general administrative and project duties as requested by leadership
• Job duties may change at any time due to business need
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks

See all jobs on JobTailor

Administrative Assistant

Administrative Assistant

Risk Control Administrative Associate

Senior Administrative Assistant

Administrative Assistant