Administrative Assistant

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Executive Administrative Assistant

• Overseeing the financial operations of various skilled nursing facilities within our network
• Traveling to different locations, ensuring the smooth functioning of business office operations
• Maintaining accurate financial records
• Upholding the highest standards of fiscal responsibility

Travel Business Office Manager

• Provide administrative and operational support to financial advisors and team members
• Maintain accurate client records using CRM systems, financial software, and other technology platforms
• Assist with preparing client meeting materials, reports, presentations, and deliverables
• Support client account paperwork and documentation processing
• Handle beneficiary, RMD, and QCD documentation
• Follow up with clients and financial institutions to resolve outstanding items
• Assist in resolving "Not in Good Order" account issues
• Answer incoming phone calls and provide exceptional client service
• Collaborate with team members to improve workflows, processes, and the overall client experience
• Maintain professionalism and confidentiality in all client interactions

Client Service Administrative Assistant

• Assures that each employee is set up and paid through the payroll processing system according to established procedures and deadlines.
• Performs quality assurance inquiries related to employee payroll deductions.
• Maintains accurate records of full-time employee benefit accruals.
• Maintains accurate records of employee attendance.
• Performs accounts payable functions according to established procedures and deadlines.
• Performs accurate data entry for financial reporting.
• Performs general accounting procedures for the department according to established procedures and deadlines.
• Perform all administrative tasks related to new employee hiring procedures.

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

Administrative Assistant jobs in Iowa

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Executive Administrative Assistant

Travel Business Office Manager

Client Service Administrative Assistant

Administrative Assistant

Office Manager – Executive Assistant

Administrative Assistant