Administrative Assistant

• Perform day-to-day services/tasks needed for billeting and travel coordination for up to 500+ beds in a remote setting.
• Assist in flight pre-boarding and check-in for daily scheduled flights.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking, and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Manage and facilitate all company and client training databases and coordinate with various instructors/managers.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Meet contract reporting deadlines as required.
• Assist with accounts payable and other business-related tasks as assigned.
• Assist with Commissary daily cash handling and inventories.
• Ensure accuracy of auditable files on site.
• Participate and coordinate Holidays and special events.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.

Camp Administrative Assistant

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms
• Collecting data and compiling information
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

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Camp Administrative Assistant

Admin Assistant