Administration

• Create and process Purchase Requisitions (PR) and Purchase Orders (PO) for brands under LUXASIA, BEAUTY SCENT, LEAP, and ABS.
• Maintain and update PR & PO tracking records, including cost allocation and finance reporting.
• Manage master data setup and maintenance, including vendor creation, customer codes, and cost center setup across multiple business entities.
• Prepare and update monthly marketing reports for two business groups.
• Verify and validate commission calculations for office staff and Beauty Advisors (BAs).
• Support ongoing e-invoicing projects by ensuring accurate vendor and customer information updates.
• Compile, reconcile, and manage corporate credit card expense documentation.
• Coordinate with internal departments to ensure timely and accurate execution of operational and administrative processes.

Marketing Executive, Administration

• Manage and process client and JLL Purchase Orders (PO) and Purchase Requisitions (PR)
• Liaise with Port Klang Free Zone (PKFZ) authority for processing entry and exit passes
• Coordinate vendor documentation and service agreements
• Maintain facility records and compliance files
• Support account management with administrative coordination

Facility Administrator

• Provide administrative support for the implementation of new regional distribution workflows
• Collaborate with the Manager, wider Administration, finance and business teams for revenue maximization initiatives
• Support end-to-end outbound royalty reporting in the APAC region
• Act as a dedicated point of contact for writers and publishers

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Marketing Executive, Administration

Facility Administrator

Royalty Payable Administrator – One-Year Temp Contract