Administration

• General administrative and office duties including work processing and filing.
• Checking delivery dockets and receipting purchase orders using ERP system.
• Preparation of documentation for kitting of production orders.
• Preparation of documentation for packing for Fenit/Site/Rostock.
• Prepare packing lists for dispatch for additional sub-contract work.
• Complete out-bounding and releasing of production orders, adjusting stock levels accordingly.
• Documentation control within the department.
• Other additional duties which may be assigned by the Supervisor.

Warehouse Administrator

• Perform the administration of and any services pursuant to administration agreements in respect of a portfolio of hedge funds and private equity funds.
• Maintain shareholders registers and acting as transfer agent.
• Processing and confirming subscriptions, redemptions and transfers.
• Communicate with investors.
• Process payments and other transactions.
• Perform all of the investor related services of the Company’s investment fund clients.
• Meet expectations of fund participants, adhering to deadlines, ensuring the rules and representations of the fund are adhered to.
• Complete the daily maintenance of all data and records for the Investor Relations Group which entails, managing the filing system by ensuring transaction and investor records are filed and maintained efficiently and comprehensively.
• Update Investor records on our transfer agency systems, and periodically performing database updates and management.
• Assist auditors and other fund participants and advisers.

Senior Administrator, Investor Relations – Private Assets

• Serving as first point of contact for visitors and providing appropriate assistance.
• Managing incoming telephone enquiries, ensuring messages are directed appropriately.
• Handling and distribution of incoming mail.
• Coordinating outbound courier shipments.
• Maintaining a tidy and well-organised Reception area and First Aid room.
• Ensuring visitor screening is completed in line with established Company procedures.
• Manage the upload and maintenance of digital content displayed on AV screens sitewide.
• Prepare Facilities related Purchase Order Requisitions through Oracle system.
• Manage meeting room booking requests through the internal system, resolve any scheduling conflicts.
• Ensure the Boardroom is prepared and appropriately stocked ahead of scheduled meetings and that AV equipment is fully functional.
• Organise catering for meetings and events and manage timely invoice processing.
• Arrange accommodation, transportation and other hospitality services for visitors.
• Maintain internal distribution lists, coordinating any additions, removals to lists.
• Prepare and distribute weekly visitor sheet across the site.
• Manage security badge issuance for employees and visitors, ensuring accurate tracking and audit compliance.
• Monitor stationery supplies and place orders as required.
• Assist with corporate card administration and maintain up-to-date HR policy documentation within internal systems.
• Attend training as required.
• Ensure compliance with environmental, security and health & safety regulations.
• Develop and maintain strong working relationships with colleagues.
• Must always work in a confidential manner and with discretion.

Administration jobs in Ireland

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Warehouse Administrator

Senior Administrator, Investor Relations – Private Assets

Front Office Administrator