FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Front Office Administrator
ASSA ABLOY Opening SolutionsFront Office Administrator serving as the first point of contact for visitors and handling various administrative tasks. Ensuring high standards at HID Global's facility in Galway, Ireland.
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Serving as first point of contact for visitors and providing appropriate assistance.
- Managing incoming telephone enquiries, ensuring messages are directed appropriately.
- Handling and distribution of incoming mail.
- Coordinating outbound courier shipments.
- Maintaining a tidy and well-organised Reception area and First Aid room.
- Ensuring visitor screening is completed in line with established Company procedures.
- Manage the upload and maintenance of digital content displayed on AV screens sitewide.
- Prepare Facilities related Purchase Order Requisitions through Oracle system.
- Manage meeting room booking requests through the internal system, resolve any scheduling conflicts.
- Ensure the Boardroom is prepared and appropriately stocked ahead of scheduled meetings and that AV equipment is fully functional.
- Organise catering for meetings and events and manage timely invoice processing.
- Arrange accommodation, transportation and other hospitality services for visitors.
- Maintain internal distribution lists, coordinating any additions, removals to lists.
- Prepare and distribute weekly visitor sheet across the site.
- Manage security badge issuance for employees and visitors, ensuring accurate tracking and audit compliance.
- Monitor stationery supplies and place orders as required.
- Assist with corporate card administration and maintain up-to-date HR policy documentation within internal systems.
- Attend training as required.
- Ensure compliance with environmental, security and health & safety regulations.
- Develop and maintain strong working relationships with colleagues.
- Must always work in a confidential manner and with discretion.
Requirements
What you’ll need- Must have exceptional verbal and written communication skills.
- Proficient in Outlook including calendar management.
- Excellent MS Office suite ability. Excel and PowerPoint.
- Compliance with all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
- Travel and fieldwork, including international travel may be required. Therefore, employee must possess, or be able to acquire a valid passport.
- Must be legally eligible to work in the country in which you are hired.
Benefits
Comp & perks- Competitive salary and rewards package
- Competitive benefits and annual leave offering, allowing for work-life balance.
- A vibrant, welcoming & inclusive culture.
- Extensive career development opportunities and resources to maximize your potential.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
OracleMS OfficeExcelPowerPointcalendar management
Soft Skills
verbal communicationwritten communicationconfidentialitydiscretionrelationship buildingorganizational skills
Certifications
valid passport