Accounts Payable

• Process a high volume of vendor invoices, purchase orders, and employee expense reports accurately and timely
• Prepare, process, and record weekly payment runs, including checks, ACH, wires, and credit cards.
• Reconcile vendor statements and resolve invoice, purchase order, contract, and payment discrepancies
• Research and resolve vendor inquiries and internal customer questions related to invoices and payments
• Maintain accurate vendor records, including setup and maintenance of W‑9/W‑8 documentation
• Ensure compliance with company policies, IRS regulations, and SOX internal controls
• Perform remote check deposits for various business units
• Partner with internal departments to educate and enforce accounts payable procedures and policies
• Maintain the confidentiality of the company and vendor financial data
• Maintain complete and accurate files and documentation in accordance with record retention requirements
• Support audits, month‑end close activities, and reporting as needed.

Accounts Payable Specialist

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

See all jobs on JobTailor

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Manager