Accounts Payable

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

Accounts Payable Specialist

• Reviews and codes invoices, expense reports, petty cash reimbursements, and check requests.
• Ensures appropriate forms are submitted before processing.
• Monitors that correct approval signatures are used on all invoices per the company’s Delegation of Authority Guidelines.
• Assigns correct vendor numbers and appropriate general ledger codes to all invoices.
• Checks past due balances and ensures non-duplication of payments.
• Ensures vendor information (i.e. changes in address, etc.) is accurate and current in the Accounts Payable address book.
• Enters invoice amounts daily into the Accounts Payable system.
• Assigns batch numbers and edits batches to ensure proper cost center allocation.
• Reviews batch balances for accuracy before posting to the general ledger.
• Reviews all expense reports for accuracy, proper receipts, and appropriate approval signatures.
• Enforces corporate compliant policies and procedures before reimbursing associate related expenses.
• Contacts associates to obtain information needed to complete expense reports for reimbursement.
• Resolves all payment-related issues with expense reports.
• Responds to phone calls, researches vendor inquiries, answers questions regarding pay status and general ledger coding of invoices and processes stop payments.
• Participates in implementing / maintaining operational processes to ensure compliance to Company policies, legal requirements and regulatory mandates.
• Reviews and adheres to all Company policies and procedures and the Associate Handbook.
• Participates in special projects and performs other duties as assigned.

Accounts Payable Representative

• Review, code, and process invoices, expense reports, and pay applications in the ERP system
• Execute payments (ACH, wire, check) accurately and on time; create and transmit payment files to banks
• Reconcile accounts, investigate discrepancies, and resolve payment issues, including voids and adjustments
• Serve as a primary point of contact for vendor inquiries, maintaining professional and timely communication
• Set up and maintain vendor records in compliance with company policies and documentation requirements
• Manage high-volume workflows while ensuring accuracy and attention to detail
• Track costs, support reporting requests, and assist with job cost monitoring
• Support month-end and year-end close processes
• Collaborate cross-functionally to ensure efficient and timely accounts payable operations

• Responsible for all aspects of the accounts payable function
• Recording of financial data for use in maintaining accounting and statistical records
• Preparing reports that summarize and forecast business activity
• Standardizing and streamlining work procedures
• Process payments accurately and timely while striving for high internal and external customer satisfaction

Accounts Payable Analyst

• Review all invoices and accounts payable disbursement requests for proper documentation and compliance with internal policies.
• Validate coding, approvals, and supporting documents; perform 2- or 3-way match as applicable.
• Enter, process, and schedule payments (ACH, checks, wires) in accordance with terms.
• Resolve invoice discrepancies and vendor inquiries; maintain vendor records and W-9s.
• Reconcile A/P subledger to the general ledger; assist with month-end close and accruals.
• Prepare and organize documentation for audits and support process improvements.

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