Accounts Payable

• Build & Design the AP Function: Take complete ownership of the AP lifecycle, transitioning responsibilities from GL accountants to build a centralized function from scratch.
• Hands-on AP Operations: Own the day-to-day execution of the AP ledger—manually processing and coding vendor bills, managing credit card transactions, and executing payment runs yourself.
• System Integration & Automation: Streamline workflows across NetSuite, Ramp, and Pleo. Identify automation opportunities using AI and native integrations to make manual data entry as efficient as possible.
• Implement Internal Controls: Design and execute a group-wide approval matrix, expense policy, and system permissions to ensure compliance and proper segregation of duties.
• Reconciliation & Close: Manage month-end accruals, perform AP aging analyses, reconcile credit card accounts, and support the central accounting team during the month-end close.
• Document & Enable: Document standard operating procedures (SOPs) and build lightweight training materials to onboard our brand leaders and central teams onto your newly designed AP processes.

AP Manager

• Full-cycle AP Processing: Receive, review, and verify vendor invoices, purchase orders, and delivery receipts to ensure three-way matching accuracy. Check invoice legitimacy, item description, quantity, unit price, tax rate and payment terms before posting into the ERP system.
• Payment Management: Prepare and submit weekly/monthly payment runs according to company payment terms and cash flow arrangement. Complete internal approval workflows, process domestic and overseas vendor payments, prepayments and employee expense reimbursements, and follow up on payment failures, refunds and abnormal transactions.
• Vendor Reconciliation & Maintenance: Conduct regular vendor statement reconciliations, resolve account discrepancies, credit notes, deductions and supplier claims. Maintain vendor master data, including new vendor setup, account updates and inactive vendor management.
• Expense Reimbursement Audit: Review employee expense reports, verify the validity of invoices, compliance with company expense policies and completeness of approval documents, reject non-compliant expenses and provide feedback for correction.
• Month-end & Year-end Closing: Complete month-end accruals, GR/IR clearing and prepaid expense amortization. Prepare AP aging reports, vendor balance details and AP analysis reports, and actively cooperate with general ledger closing and financial statement preparation.
• Document Filing & Internal Control: Sort, bind and archive all original documents including purchase contracts, invoices, payment vouchers and reimbursement files. Support internal audit, external audit and tax inspection by providing complete and standard AP documents.
• Abnormal Issue Handling: Solve daily AP abnormal issues such as payment duplicates, return goods offsetting, overdue payables and no-invoice temporary estimation, ensure smooth and accurate AP accounting.

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AP Manager

Accounts Payable Specialist