Investor Operations Leader
Polly
Executive Assistant, Program Management Office and Data Science
Zoox
full-time
Posted on:
Location Type: Hybrid
Location: Foster City • California • 🇺🇸 United States
Visit company websiteSalary
💰 $136,000 - $184,000 per year
Job Level
SeniorLead
About the role
- Support VP Program Management Office and Senior Manager of Data Science with executive-level administrative assistance
- Hands-on meeting scheduling, coordination, setting agendas, securing reports, and note taking
- Prioritizing VP and Senior Manager's time effectively and managing complex calendars
- Support cross-functional relationship building for VP and Senior Manager
- Assist with team off-sites and events and help with new hire onboarding
- Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
- Work closely with other Executive Assistants and Administrative Business Partners across departments
- Maintain uncompromising attention to detail, meet tight deadlines, and handle confidential information with professionalism
Requirements
- 8+ years of executive assistant experience
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Comfortable working in a dynamic environment
- Sensitivity to handling critical and confidential information
- Excellent written and verbal communication skills
- Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
- Experience with complex calendaring and prioritization
- Ability to meet tight deadlines and juggle multiple critical requests simultaneously
- Experience booking domestic and international travel and expense reporting
- Ability to support senior leaders and handle confidential information with discretion
- (Bonus) Ability to learn quickly, ask questions, and be solution-oriented
- (Bonus) Previous exposure to company boards, public officials, and other senior-level stakeholders
- (Bonus) Bachelor's degree
Benefits
- There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights.
- A sign-on bonus may be offered as part of the compensation package.
- Paid time off (e.g. sick leave, vacation, bereavement)
- Unpaid time off
- Zoox Stock Appreciation Rights
- Amazon RSUs
- Health insurance
- Long-term care insurance
- Long-term and short-term disability insurance
- Life insurance
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive assistant experiencecomplex calendaringexpense reportingbooking domestic travelbooking international travelmeeting schedulingnote takingagenda settingadministrative tasksconfidential information handling
Soft skills
organizational skillsattention to detailcommunication skillsability to prioritizeability to meet deadlinesdiscretionsolution-orientedrelationship buildingadaptabilityteam support
Certifications
Bachelor's degree
