ZBI Gruppe - Zentrum für Beatmung und Intensivpflege

Office Manager, Organizational Talent

ZBI Gruppe - Zentrum für Beatmung und Intensivpflege

full-time

Posted on:

Location Type: Office

Location: Berlin • 🇩🇪 Germany

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Job Level

Mid-LevelSenior

About the role

  • You are the first point of contact for internal and external stakeholders — friendly, professional and confident
  • You actively contribute your bookkeeping experience: handling incoming and outgoing invoices, payment transactions, contract management and deadline monitoring
  • You coordinate appointments, arrange travel and organize meetings — from invitations to follow-up
  • You ensure smooth office operations — including supply/inventory management, fleet coordination and general office organization
  • You communicate with legal guardians and courts as part of client administration
  • You support the planning and execution of events, trade shows and internal company functions

Requirements

  • Experience in executive assistance or office management
  • Proficient with Office 365 (Outlook, Word, Excel, Teams, etc.)
  • Strong organizational skills, self-reliance and a high level of discretion
  • A structured, proactive working style and a hands-on mentality
  • A friendly, service-oriented demeanor and a collaborative team spirit
Benefits
  • A permanent full-time position (40 hours/week)
  • Flat hierarchies, short decision-making paths and a respectful, appreciative culture
  • A fair salary with bonuses and tax-free benefits
  • Company pension plan and opportunities for professional development
  • A role with purpose, responsibility and room to shape processes
  • A great management team that enjoys spending lunch breaks together
  • Excellent transport links — located at S-Bahnhof Storkower Straße with access to the Ringbahn

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
bookkeepinginvoice handlingpayment transactionscontract managementdeadline monitoringevent planningtrade show coordinationoffice management
Soft skills
organizational skillsself-reliancediscretionproactive working stylehands-on mentalityservice-oriented demeanorcollaborative team spirit