Executive Operations Manager

YMCA of Columbia-Willamette

Executive Operations Manager supporting the CEO at YMCA of Columbia-Willamette. Managing CEO's priorities and operational tasks while ensuring clarity and follow-through.

Posted 5/5/2026full-timePortland • Oregon • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Manage the CEO’s calendar and schedule with a strategic lens; align time with mission-critical priorities
Prepare the CEO for meetings by providing context, key questions, risks, and next steps
Track CEO commitments and organizational follow-through; ensure actions move to completion
Track and support follow-through on key external commitments made by the CEO, ensuring timely coordination and closure
Manage information flow to the CEO; synthesize input and surface what matters most
Anticipate needs and proactively address issues that could disrupt momentum
Document, organize, and track CEO-defined annual and quarterly priorities
Support execution of CEO-led initiatives and cross-departmental projects
Prepare agendas and materials for executive leadership meetings and retreats, ensuring content is clear, aligned with CEO priorities, and set up for effective decision-making and follow-through
Monitor progress on priority work and flag risks or delays early
Support the design and maintenance of executive operating rhythms, including annual planning cadence, quarterly priority reviews, and leadership retreats
Conduct research and prepare briefing materials to support decision-making
Serve as a liaison between the CEO, senior leadership, staff leaders, and board partners, with executive support aligned to CEO priorities
Help clarify executive direction into documented next steps
Support coordination across departments to reduce silos and duplicated effort
Support development and coordination of CEO-directed association-wide internal communications, ensuring clarity, consistency, and alignment with executive priorities
Support executive team effectiveness through structured agendas, documentation clarity, and meeting design
Represent the CEO in meetings or follow-ups as delegated
Coordinate preparation for board and committee meetings in partnership with Board Chair, CEO, Chief External Affairs Officer, Chief Operating Officer, Chief People Officer and Chief Finance Officer
Track board actions and ensure timely follow-through
Support governance processes consistent with YMCA standards and best practices
Support Board operations and communications in close coordination with the CEO and Board Chair
Coordinate Mission Support Team office space, supplies, and shared resources at the Southeast establishment
Serve as a point of coordination for Southeast facility use, including gym and clay studio rentals, ensuring alignment with established policies, schedules, and community expectations
Liaise with the Childcare team to coordinate shared use of the Southeast facility and ensure alignment with schedules, staffing, and operational needs
Coordinate with vendors and contractors for routine maintenance and facility needs at the Southeast establishment, in partnership with Operations and within established guidelines
Coordinate mail receipt, opening, and distribution in partnership with Philanthropy and Finance, ensuring timely and accurate routing of donations, payments, and related correspondence
Partner with Operations and Finance as needed to support smooth logistics and appropriate documentation related to rentals
Performs related duties as needed to support the President & CEO, Board operations, and defined executive coordination responsibilities, without absorbing unrelated operational work or serving as a general problem-solver outside the scope described above.

Requirements

What you’ll need

Significant experience supporting senior executives, ideally in nonprofit or mission-driven organizations
Strong organizational and project management skills
Ability to balance detail-oriented execution with big-picture thinking
Clear, concise communicator across diverse audiences
High level of discretion, judgment, and emotional intelligence
Comfort navigating complex relationships and priorities

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account YMCA of Columbia-Willamette Website LinkedIn All Job Openings 501 - 1000 employees Founded 1868 🤝 Non-profit 📚 Education 🧘 Wellness Non-profit
Education
Wellness YMCA of Columbia-Willamette is a nonprofit community organization providing health, childcare, fitness, camps, youth sports, and philanthropic services across Greater Portland and Southwest Washington. It operates multiple facilities offering programs such as early childhood education, before & after school care, summer and overnight camps, aquatics, group fitness, personal training, adult and youth sports, community events, volunteer and donation programs, food pantry services, and equity-focused community engagement. The organization emphasizes inclusion, access, and community impact through memberships, financial assistance, and volunteer opportunities. Executive Operations Manager 🔥 39 minutes ago 🏢 Portland – Onsite 💵 $65k - $80k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage the CEO’s calendar and schedule with a strategic lens; align time with mission-critical priorities
Prepare the CEO for meetings by providing context, key questions, risks, and next steps
Track CEO commitments and organizational follow-through; ensure actions move to completion
Track and support follow-through on key external commitments made by the CEO, ensuring timely coordination and closure
Manage information flow to the CEO; synthesize input and surface what matters most
Anticipate needs and proactively address issues that could disrupt momentum
Document, organize, and track CEO-defined annual and quarterly priorities
Support execution of CEO-led initiatives and cross-departmental projects
Prepare agendas and materials for executive leadership meetings and retreats, ensuring content is clear, aligned with CEO priorities, and set up for effective decision-making and follow-through
Monitor progress on priority work and flag risks or delays early
Support the design and maintenance of executive operating rhythms, including annual planning cadence, quarterly priority reviews, and leadership retreats
Conduct research and prepare briefing materials to support decision-making
Serve as a liaison between the CEO, senior leadership, staff leaders, and board partners, with executive support aligned to CEO priorities
Help clarify executive direction into documented next steps
Support coordination across departments to reduce silos and duplicated effort
Support development and coordination of CEO-directed association-wide internal communications, ensuring clarity, consistency, and alignment with executive priorities
Support executive team effectiveness through structured agendas, documentation clarity, and meeting design
Represent the CEO in meetings or follow-ups as delegated
Coordinate preparation for board and committee meetings in partnership with Board Chair, CEO, Chief External Affairs Officer, Chief Operating Officer, Chief People Officer and Chief Finance Officer
Track board actions and ensure timely follow-through
Support governance processes consistent with YMCA standards and best practices
Support Board operations and communications in close coordination with the CEO and Board Chair
Coordinate Mission Support Team office space, supplies, and shared resources at the Southeast establishment
Serve as a point of coordination for Southeast facility use, including gym and clay studio rentals, ensuring alignment with established policies, schedules, and community expectations
Liaise with the Childcare team to coordinate shared use of the Southeast facility and ensure alignment with schedules, staffing, and operational needs
Coordinate with vendors and contractors for routine maintenance and facility needs at the Southeast establishment, in partnership with Operations and within established guidelines
Coordinate mail receipt, opening, and distribution in partnership with Philanthropy and Finance, ensuring timely and accurate routing of donations, payments, and related correspondence
Partner with Operations and Finance as needed to support smooth logistics and appropriate documentation related to rentals
Performs related duties as needed to support the President & CEO, Board operations, and defined executive coordination responsibilities, without absorbing unrelated operational work or serving as a general problem-solver outside the scope described above. 🎯 Requirements
Significant experience supporting senior executives, ideally in nonprofit or mission-driven organizations
Strong organizational and project management skills
Ability to balance detail-oriented execution with big-picture thinking
Clear, concise communicator across diverse audiences
High level of discretion, judgment, and emotional intelligence
Comfort navigating complex relationships and priorities Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Wind Operations Site Manager 🕒 March 17 Adobe 10,000+ employees ☁️ SaaS 📱 Media 🏢 Enterprise Website LinkedIn All Job Openings Site Manager overseeing operations of a service site ensuring performance and safety in renewable energy. Join Vestas in a meaningful career focused on sustainability. 🏢 Portland – Onsite ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required 🦅 H1B Visa Sponsor Assistant Manager, Data Operations 🕒 January 6 adidas 10,000+ employees 👗 Fashion 🛒 Retail ⚽ Sports Website LinkedIn All Job Openings Assistant Manager Data Operations at adidas North America supporting talent processes and systems. Delivering analytics through dashboards and managing SharePoint to enhance employee experience. 🏢 Portland – Onsite 💰 Post-IPO Debt on 2020-04 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations 🦅 H1B Visa Sponsor Assistant Manager, Data & Operations 🕒 January 5 adidas 10,000+ employees 👗 Fashion 🛒 Retail ⚽ Sports Website LinkedIn All Job Openings Assistant Manager supporting operations for NAM Talent processes and systems at adidas. Delivering analytics, managing SharePoint, and providing logistical support for outreach events. 🏢 Portland – Onsite 💰 Post-IPO Debt on 2020-04 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations 🦅 H1B Visa Sponsor Operations Associate 🕒 July 4, 2025 Gopuff 5001 - 10000 Website LinkedIn All Job Openings Gopuff is hiring Operations Associates for various tasks including picking and packing orders. 🏢 Portland – Onsite 💰 Funding Round on 2022-05 ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required 🦅 H1B Visa Sponsor Ground Operations Technician 🕒 July 2, 2025 Lucas Tree Expert Co, Inc 201 - 500 Website LinkedIn All Job Openings Lucas Tree Experts seeks Ground Operations Technician/Arborist Trainee to learn tree care skills. 🏢 Portland – Onsite 💵 $18 - $20 / hour ⏰ Full Time 🟠 Senior 🔴 Lead ⚙️ Operations View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

project managementcalendar managementmeeting preparationagenda preparationbriefing materials preparationdocumentationresearchrisk monitoringexecutive supportgovernance processes

Soft Skills

organizational skillscommunicationdiscretionjudgmentemotional intelligencebig-picture thinkingdetail-oriented executionrelationship managementproactive problem-solvingcoordination