Executive Recruiting Coordinator – Contractor

Workiva

Executive Recruiting Coordinator coordinating complex interview logistics for senior stakeholders. Ensuring a high-touch experience for executive candidates and delivering effective communication throughout the process.

Posted 5/1/2026contractRemote • 🇺🇸 United StatesJunior💰 $86,000 - $138,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinate and schedule executive interviews, partnering closely with executive assistants and senior stakeholders to ensure alignment and a seamless experience
Manage high-touch scheduling logistics across multiple time zones, balancing competing priorities and resolving conflicts with speed and discretion
Serve as a primary point of contact for executive candidates, recruiters, and EAs, providing clear, proactive communication throughout the interview process
Ensure a white-glove experience for executive candidates, anticipating needs and delivering a polished, detail-oriented process from start to finish
Coordinate interview logistics, including agendas, materials, and stakeholder alignment to support effective and efficient interview days
Arrange candidate travel as needed, including flights, accommodations, and itineraries
Maintain accurate data and scheduling activity in Workday and Gem
Identify opportunities to streamline executive scheduling processes and improve efficiency
Support additional recruiting coordination and operational initiatives as needed

Requirements

What you’ll need

High school diploma or equivalent and at least 1 year of relevant experience supporting scheduling or administrative functions
Experience coordinating complex interview scheduling for senior leaders or executives, including close partnership with executive assistants in a fast-paced, high-demand environment
Strong organizational, communication, and interpersonal skills with exceptional attention to detail
Ability to manage competing priorities, exercise sound judgment, and handle sensitive information with discretion
Experience with calendar management tools and systems such as Workday, Gem or similar platforms
Proactive mindset with a focus on problem-solving and continuous improvement

Benefits

Comp & perks

A discretionary bonus typically paid annually
Restricted Stock Units granted at time of hire
401(k) match and comprehensive employee benefits package

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

schedulinginterview coordinationcalendar management

Soft Skills

organizational skillscommunication skillsinterpersonal skillsattention to detailproblem-solvingdiscretionjudgmentproactive mindset