Senior Administrative Assistant

WoodmenLife

Sr Administrative Assistant providing administrative support to Sales Managers and leadership at WoodmenLife. Managing schedules, reports, and communications in a collaborative office environment.

Posted 7/30/2026full-timeOmaha • New York • 🇺🇸 United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office applications, including Co-Pilot, Outlook, Word, Excel, PowerPoint, and Teams, while providing exceptional organizational, planning, and communication support in a dynamic sales environment.

Highest-signal resume keywords

Microsoft Office ProficiencyOrganizational SkillsVerbal and Written CommunicationAnalytical and Reporting SkillsCustomer Service Mindset

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Reporting SupportCalendar ManagementExpense ReportingDocument PreparationData Accuracy

Soft Skills

Attention to DetailTime ManagementCollaborationAdaptabilityDiscretion

Tools & Technologies

Microsoft Co-PilotMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Sales SupportAdministrative SupportConfidentialityProcess ImprovementMeeting Coordination

About the role

Key responsibilities & impact

Provides administrative and operational support to Sales Managers and Home Office Sales Leadership.
Serves as a resource regarding departmental policies, procedures, systems, and processes for associates and business partners.
Organizes, prepares, and maintains reports, presentations, correspondence, spreadsheets, dashboards, and other business documents utilizing various office technologies and software applications.
Coordinates recurring and ad hoc sales reports, ensuring information is accurate and distributed in a timely manner.
Maintains calendars for Sales Managers, schedules meetings, and coordinates meeting logistics, agendas, materials, and follow-up activities.
Coordinates travel arrangements and prepares expense reports in accordance with company policies.
Facilitates communication between Sales Management, field leadership, agents, Home Office departments, and external business partners.
Screens telephone calls, emails, correspondence, and meeting requests, responding independently when appropriate and escalating matters as needed.
Composes and prepares correspondence, communications, meeting summaries, and presentation materials from general direction.
Organizes and maintains files, records, meeting notes, project documentation, and other departmental information.
Tracks action items, projects, and strategic initiatives to ensure timely completion and follow-up.
Assists with planning and coordination of sales meetings, leadership meetings, training events, conferences, recognition programs, and special events.
Supports the preparation and distribution of sales communications, announcements, newsletters, and departmental updates.
Coordinates workflow between Sales Management and internal departments to ensure timely processing of requests, reports, approvals, and initiatives.
Maintains confidentiality of sensitive business information and exercises sound judgment in handling matters of importance.
Identifies opportunities to improve administrative processes, communication flow, and team efficiency.
Provides support for special projects and other duties as assigned.

Requirements

What you’ll need

High school diploma or equivalent experience required.
Excellent organizational, planning, and time-management skills.
Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.
Advanced proficiency with Microsoft Office applications including Co-Pilot and various AI applications, Outlook, Word, Excel, PowerPoint, and Teams.
Strong analytical and reporting support skills.
Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
Demonstrated attention to detail and commitment to accuracy.
Ability to handle confidential information with discretion and professionalism.
Strong customer service mindset and collaborative approach to supporting internal stakeholders.
Ability to adapt to changing priorities and work effectively in a dynamic sales environment.

Benefits

Comp & perks

health, dental, vision, 401(k), life insurance, and more