Medical VA, Marketing Support – Pelvic Health

Winning Assistants LLC

Medical VA supporting patient communication, scheduling, intake, and records for a concierge pelvic-health physical therapy practice. Supporting email marketing, social media, SEO, reviews, and provider outreach.

Posted 8/17/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $5 - $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in healthcare administration, patient coordination, and virtual receptionist duties, with a strong focus on data entry accuracy and customer service. Proficient in managing patient communication, appointment scheduling, and marketing support, while maintaining professionalism and confidentiality.

Highest-signal resume keywords

Healthcare Administration ExperienceData Entry AccuracyPatient Communication ManagementEmail Marketing ProficiencyWebPT Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Patient CoordinationVirtual Receptionist DutiesAppointment SchedulingData EntryEmail MarketingSocial Media MarketingSEO SupportGoogle Reviews ManagementDocumentation SupportEMR/EHR Experience

Soft Skills

Strong Communication SkillsHigh Emotional IntelligenceProactive AttitudeProfessional PresentationEmpathy

Tools & Technologies

Weave VOIP Phone SystemWebPTGoogle WorkspaceSocial Media PlatformsEmail Marketing Tools

Certifications & Qualifications

NBI ClearanceLocal Police Clearance

Industry Keywords

Healthcare SupportPatient IntakeConcierge PracticeCash-Pay PracticeWomen’s HealthPelvic Health

Tech Stack

Tools & technologies

VoIP

About the role

Key responsibilities & impact

Handle patient communication, care coordination, patient intake, and scheduling
Manage virtual receptionist duties and support incoming phone calls through the Weave VOIP phone system
Complete data entry with extremely high attention to detail
Support patient forms, intake details, and records management in WebPT
Provide general administrative support to reduce the client’s workload and allow more focus on patient care
Support appointment setting, customer service, and sales-related tasks
Assist with Google reviews and patient follow-up related to reviews
Support email marketing, text message marketing, social media, and basic SEO-related tasks
Respond to online messages and send outreach messages to local doctors and providers
Help build and start marketing workflows as the client expands marketing efforts

Requirements

What you’ll need

Experience in healthcare administration, patient coordination, medical office support, virtual receptionist work, or similar healthcare support required
Strong data entry experience with extremely high attention to detail required
Experience handling patient communication, care coordination, patient intake, scheduling, and virtual receptionist duties required
Experience supporting patient paperwork, forms, documentation, and administrative tasks required
Experience with email marketing required
Confidence with appointment setting, customer service, and sales support required
Experience with multiple EMRs/EHRs required; WebPT experience preferred
Concierge, cash-pay, physical therapy, women’s health, or pelvic health practice experience preferred
Experience with social media, email and text message marketing, SEO support, Google reviews, and outreach messaging is a plus
Experience supporting U.S.-based or international companies required/encouraged
Fluent English with minimal accent
Professional presentation and strong communication skills
High emotional intelligence and comfort discussing sensitive women’s health topics
Tech-savvy, detail-oriented, and comfortable learning multiple systems
Self-starter, proactive, and able to think independently
Comfortable with sales conversations, appointment booking, and patient follow-up
Ability to maintain professionalism, confidentiality, and empathy
Relevant work experience
Must provide an NBI Clearance and/or Local Police Clearance before onboarding
Must attend video meetings with camera on when required
Reliable laptop or desktop computer
Stable high-speed internet connection of at least 25 Mbps
Noise-canceling headset
Working webcam
Quiet and professional work environment

Benefits

Comp & perks

Dedicated HR & Contractor Support Team
Premium VPN Access (Optional)
HIPAA & Cybersecurity Training + Certification (Provided)
Top 1% VA Performance Training
Client-Approved U.S. Holidays
Client-Approved Paid or Unpaid Time Off; paid time off is optional and only if offered by the client
Access to Tools & Resources, including templates, workflow guides, productivity tools, and client-specific SOP support
Optional performance-based incentives, bonuses, or increased hours based on performance