Recruitment Operations Assistant

Winning Assistants LLC

Recruitment Operations Assistant managing candidate records and supporting recruitment operations using AI tools. Responsible for sourcing candidates and maintaining accurate data in the CRM system.

Posted 7/10/2026full-timeRemote • 🇵🇭 PhilippinesJunior💰 $5 - $7 per hourWebsite

About the role

Key responsibilities & impact

Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness.
Process resume backlogs using proprietary AI/GPT tools.
Extract candidate information from resumes and accurately input data into the CRM.
Summarize candidate resumes using custom GPT tools to support recruiter evaluations.
Extract relevant skills and keywords from resumes to improve candidate matching and searchability.
Create, configure, and maintain job orders within the CRM system.
Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms.
Build, organize, and maintain candidate pipelines for current and future hiring needs.
Collect, organize, and manage candidate resumes and recruitment documents.
Perform high-volume data entry while maintaining exceptional accuracy and attention to detail.
Assist with WIX website updates, including posting job opportunities and entering job-related information.
Provide light bookkeeping and administrative support as needed.
Support recruiters with operational and administrative tasks to improve recruitment efficiency.
Maintain confidentiality when handling candidate and company information.
Continuously identify opportunities to improve recruitment workflows and operational processes.

Requirements

What you’ll need

At least 1 year of previous experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred.
Experience using CRM systems or applicant tracking systems (ATS).
Comfortable learning and using AI-powered tools, including custom GPT applications.
Experience sourcing candidates through LinkedIn, Facebook, and other social media platforms.
Excellent computer literacy and technical aptitude.
Strong organizational skills with the ability to manage large volumes of information.
High level of accuracy and attention to detail.
Excellent time management and ability to prioritize multiple tasks.
Strong problem-solving and critical thinking skills.
Self-motivated with the ability to work independently.
Reliable, dependable, and able to consistently meet deadlines.
Professional communication skills, both written and verbal.
Ability to handle confidential and sensitive information with discretion.
Must be proficient in speaking and writing English very clearly.
Must have relevant work experience.
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory].
Must be available for video meetings with your camera on (when needed).

Benefits

Comp & perks

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Data EntryResume ExtractionCandidate MatchingJob Order ManagementRecruitment Workflow Improvement

Soft Skills

Attention to DetailTime ManagementProblem-SolvingSelf-MotivationProfessional Communication

Certifications

NBI ClearanceLocal Police Clearance