Winning Assistants LLC

Medical Administrative Assistant, QuickBooks, Billing Support

Winning Assistants LLC

part-time

Posted on:

Location Type: Remote

Location: Philippines

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $5 - $6 per hour

About the role

  • Maintain and update financial records in QuickBooks
  • Perform data entry and transaction categorization
  • Ensure accurate and organized bookkeeping
  • Support general financial record-keeping
  • Create and send professional invoices to clients
  • Manage billing for both flat-fee and hourly-based services
  • Ensure invoices are accurate and sent on time
  • Track and log billable hours accurately
  • Maintain organized records of time worked
  • Ensure all billable work is captured for proper client billing
  • Support general administrative tasks as needed
  • Maintain spreadsheets and reports using Excel
  • Assist with organizing financial and client records
  • Coordinate tasks based on business needs and travel schedule

Requirements

  • Previous experience as a Virtual Assistant or Administrative Assistant preferred
  • Strong experience with QuickBooks (required)
  • Experience with invoice creation and billing workflows required
  • Healthcare background preferred but not required
  • HIPAA Certification required
  • QuickBooks Expertise (Non-Negotiable)
  • Experience with data entry, categorization, and financial tracking
  • Billing & Invoicing Experience
  • Experience managing multiple billing models (flat fee + hourly)
  • Strong attention to detail in financial documentation
  • Excel Proficiency
  • Comfortable managing spreadsheets and tracking data
  • Organization & Accuracy
  • Strong attention to detail
  • Ability to manage multiple financial and admin tasks
  • Independent Work Style
  • Able to work without constant supervision
Benefits
  • Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
  • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
  • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
  • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
  • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
  • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
  • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
  • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
QuickBooksdata entrytransaction categorizationbillinginvoicingfinancial trackingExcelspreadsheetsrecord-keepingtime tracking
Soft Skills
attention to detailorganizationaccuracyindependent work styleability to manage multiple tasks
Certifications
HIPAA Certification