Winning Assistants LLC

Social Media Manager, Admin Assistant – EHR Experience Required

Winning Assistants LLC

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $5 - $6 per hour

About the role

  • Support marketing and patient scheduling operations
  • Build on an existing content library
  • Schedule and publish content across platforms
  • Engage with followers, comments, and messages
  • Repurpose raw video content
  • Cross-post using automation tools
  • Answer inbound calls professionally
  • Schedule patient appointments
  • Manage follow-ups during busy patient hours
  • Input clinical notes into an EHR system
  • Review notes for accuracy and completeness
  • Long-form video editing
  • Create short-form video clips for social media
  • Superbill generation for insurance reimbursement
  • General administrative support as needed

Requirements

  • Strong social media management and scheduling experience
  • Multi-platform expertise (IG, FB, TikTok, YouTube, LinkedIn)
  • Experience with Jane EHR or similar EHR systems
  • Excellent phone communication and customer service skills
  • Video editing and content repurposing (Riverside is a plus)
  • Strong organizational and administrative skills
  • Proactive and self-directed
  • Strong initiative (“go-getter” mindset)
  • Strategic thinker (marketing + patient engagement)
  • Reliable, organized, and detail-oriented
  • Adaptable to changing priorities
  • Comfortable working without micromanagement
  • Ability to work independently with minimal supervision
  • Proven social media management experience
  • EHR experience (Jane preferred or similar)
  • Strong phone handling and scheduling skills
  • Comfortable managing multiple responsibilities
  • Video editing/content repurposing skills
  • Highly reliable and organized
  • Must be proficient in speaking and writing English very clearly
  • Must have relevant work experience
  • Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
  • Must be available for video meetings with your camera on (when needed)
Benefits
  • Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
  • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
  • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
  • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
  • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
  • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
  • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
  • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
video editingcontent repurposingsocial media managementschedulingEHR experiencesuperbill generationlong-form video editingshort-form video creationmulti-platform expertiseadministrative support
Soft Skills
excellent phone communicationcustomer servicestrong organizational skillsproactiveself-directedstrong initiativestrategic thinkingreliabledetail-orientedadaptable
Certifications
NBI clearanceLocal Police Clearance