Winning Assistants LLC

Medical Administrative Assistant

Winning Assistants LLC

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $5 - $6 per hour

About the role

  • Run reports from ClinicMind (formerly Genesis) and other reporting tools
  • Organize patient follow-up reports in Google Sheets
  • Identify patients who have dropped off treatment plans
  • Track patient care plan adherence
  • Maintain organized reporting spreadsheets for operational visibility
  • Compile medical research and reports
  • Prepare documents including reports, presentations, and spreadsheets
  • Ensure all reports and documentation are organized and updated
  • Manage emails and text communications
  • Sort, prioritize, and respond to messages
  • Send newsletters and announcements
  • Create and manage email and SMS marketing campaigns
  • Monitor campaign engagement and responses
  • Respond to Google reviews and social media messages
  • Occasionally assist with phone coverage if in-office staff are unavailable
  • Support clinic operations and reporting needs as required

Requirements

  • Google Workspace (especially Google Sheets)
  • Email marketing platform (Mailchimp or similar)
  • ClinicMind (formerly Genesis) (Preferred but not required)
  • BlueIQ reporting software (Preferred but not required)
  • Phone
  • Zoom
  • Google Meet
  • Efficient
  • Technically capable
  • Highly organized
  • A clear communicator
  • Reliable and detail-oriented
  • Must be proficient in speaking and writing English very clearly
  • Must have relevant work experience
  • Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
  • Must be available for video meetings with your camera on (when needed)
  • Device: Reliable laptop or desktop computer.
  • Internet: High-speed connection (minimum 10 Mbps).
  • Audio: Noise-canceling headset.
  • Video: Webcam for virtual meetings.
  • Workspace: Quiet, professional environment.
Benefits
  • Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
  • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
  • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
  • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
  • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
  • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
  • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
  • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Google Sheetsemail marketingreportingmedical researchClinicMindBlueIQdata organizationcampaign monitoringcommunication management
Soft Skills
efficienttechnically capablehighly organizedclear communicatorreliabledetail-oriented
Certifications
NBI clearanceLocal Police Clearance