Legal Assistant

WeirFoulds LLP

Legal Assistant supporting three Information Technology/IP lawyers at a Toronto business law firm. Managing legal documents, files, deadlines, accounts, communications, and client records.

Posted 8/6/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$50,000 - CA$70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing legal documentation, client communications, and scheduling within Information Technology/IP law. Proficient in legal software and MS Office 365, ensuring accuracy and efficiency in administrative tasks.

Highest-signal resume keywords

Legal Assistant DiplomaLaw Clerk CertificateInformation Technology/IP Law ExperienceProficiency in MS Office 365Proficiency in Legal Software

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationElectronic Filing System ManagementDocket EntryStatus Report PreparationCalendar ManagementAccounts ReviewClient Inquiry ResponseMeeting CoordinationTravel ArrangementAttention to Detail

Soft Skills

Time ManagementOrganizational SkillsInterpersonal SkillsInitiativeResourcefulness

Tools & Technologies

IManage3E Accounting SoftwareInterAction CRMKofax Power PDFAdobe PDF

Certifications & Qualifications

Legal Assistant DiplomaLaw Clerk Certificate

Industry Keywords

Information Technology LawIP LawLegal AdministrationClient Portfolio ManagementConfidentiality

About the role

Key responsibilities & impact

Manage and track deadlines, conditional dates, appointments, lawyers’ calendars, and scheduling
Prepare status reports summarizing client portfolios
Prepare routine legal documents and letters from notes, dictation, instructions, and precedents
Open and close electronic files and maintain detailed matter/client lists
Maintain the electronic filing system (iManage) for each client matter
Run monthly accounts and review entries for accuracy and completeness
Enter dockets into accounting software (3E)
Manage internal and external communications, including calls, mail, faxes, and email
Respond to client inquiries and conduct follow-up as required
Enter and update client contact lists in the CRM (InterAction)
Work with the Marketing and BD department as required
Schedule appointments and meetings, book meeting rooms, and make travel arrangements
Coordinate with internal departments to provide documents and materials on time
Assess and establish work priorities
Support colleagues and cover absences
Perform other administrative duties as assigned

Requirements

What you’ll need

3–6 years of relevant experience
At least three years of experience in Information Technology/IP law
Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
Proficiency with legal software and MS Office 365, including Word, Excel, Outlook, PowerPoint, and Teams
Proficiency with PDF software, including Kofax Power PDF or Adobe
Excellent time management, organizational, and prioritization skills
Ability to work independently, multitask, and meet tight timelines
Eagerness to learn new technology and processes and further develop skills
Excellent attention to detail and diligent proofreading skills
Strong interpersonal skills and ability to work effectively as part of a team
Initiative and resourcefulness
Commitment to providing quality service and work product to lawyers and clients
Good judgment and ability to exercise discretion with confidential and sensitive matters
Resume and cover letter required for application

Benefits

Comp & perks

Hybrid work model
Full-time, permanent employment
Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.