Operations Officer

WEHI (Walter and Eliza Hall Institute of Medical Research)

Operations Officer supporting a biomedical research institute’s Bundoora site. Coordinating facilities, logistics, reception, safety, contractors and satellite-site administration.

Posted 8/21/2026full-timeBundoora • 🇦🇺 AustraliaMid-LevelSenior💰 A$78,121 - A$82,911 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facilities operations, logistics coordination, and administrative support, with a strong focus on compliance, safety, and continuous improvement in service delivery. Proven ability to manage operational documentation and build effective relationships with stakeholders.

Highest-signal resume keywords

Facilities OperationsLogistics CoordinationInventory ManagementWorkplace Health And SafetyCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Facilities ManagementLogistics SupportWarehouse OperationsOperational DocumentationProcurementRecords ManagementService Request CoordinationCompliance ActivitiesOperational SupportInventory Management

Soft Skills

Organisational SkillsAttention To DetailStakeholder EngagementProactive Problem SolvingTeam Collaboration

Certifications & Qualifications

Current Driver's Licence

Industry Keywords

Operational ActivitiesVisitor ServicesContractor CoordinationContinuous ImprovementHealth And Safety Requirements

About the role

Key responsibilities & impact

Support the effective day-to-day running of the Institute's Bundoora site
Coordinate facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination
Work closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams
Provide on-site operational support to staff, researchers, contractors and visitors
Provide administrative, procurement, records management and reporting support across the Institute's satellite sites
Maintain accurate operational documentation
Support compliance activities and contribute to consistent service delivery across the wider network
Respond to changing operational priorities
Contribute to continuous improvement of facilities, logistics and workplace services supporting research and business operations

Requirements

What you’ll need

Experience in facilities, operations, logistics, warehouse, administration or a related environment
Experience coordinating operational activities, service requests or contractor support
Knowledge of inventory management, warehouse operations or logistics processes
Strong organisational skills and attention to detail
Well-developed customer service and stakeholder engagement skills
Understanding of workplace health and safety requirements
Current driver's licence and ability to undertake site-based operational activities
Ability to build effective working relationships with staff, contractors and visitors
Practical, proactive and solutions-focused approach
Ability to work independently and as part of a team
Reliable, adaptable and responsive to changing operational needs
Commitment to safety, compliance and continuous improvement
CV, cover letter and a document addressing the key selection criteria in PDF format

Benefits

Comp & perks

Very attractive salary packaging options for general living expenses, meal entertainment, novated leasing and more
12% superannuation payable
Up to a further 5% after the first 6 months of service via matching superannuation scheme
Ongoing role
Full-time capacity