Recruiting Coordinator

Waylin Partners

Recruiting Coordinator supporting hiring processes across the firm at a private equity advisory company. Ensuring a great candidate experience and efficient interview coordination.

Posted 6/17/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Run proactive sourcing on LinkedIn Recruiter for active roles.
Draft and send personalized outbound messages; manage follow-up cadences.
Build and maintain talent pipelines for recurring roles across service lines.
Schedule interviews across time zones, balancing candidate and senior leader calendars.
Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups.
Serve as the primary point of contact for candidates throughout the process.
Maintain candidate data and stages in the ATS; keep the system clean and accurate.
Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics.
Audit and improve ATS workflows as we scale.
Own the candidate experience from first outreach through offer and onboarding handoff.
Send timely, thoughtful communications at every stage.
Collect candidate feedback and surface trends to the TA team.
Provide white-glove coordination for partner-track and executive searches.
Schedule across senior leadership calendars with discretion.
Prepare interview materials, scorecards, and debrief sessions.
Manage job postings across LinkedIn, Indeed, niche boards, and the careers page.
Coordinate with recruiting agencies and search partners on active mandates.
Process referral submissions and support employer branding initiatives.

Requirements

What you’ll need

2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support.
Exceptional organizational skills; never drops a thread.
Comfortable working with senior executives with confidence and discretion.
Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT.
High EQ; treats every candidate like the firm's reputation is on the line.
Self-motivated and accountable in a remote-first setting.
Bonus: recruiting experience in professional services, financial services, or PE-backed firms; exposure to executive search.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Waylin Partners Website LinkedIn All Job Openings 11 - 50 employees Founded 2022 💸 Finance 💳 Fintech 🤝 B2B Finance
Fintech
B2B Waylin Partners is a company dedicated to transforming private equity portfolio companies into data-driven organizations throughout the investment life cycle. They offer a full suite of CFO solutions, which include strategic financial planning and analysis, data analytics, technical accounting services, and performance improvement initiatives. With a focus on lean teams and execution-driven results, Waylin Partners empowers clients to achieve sustainable growth and operational excellence by providing tailored insights and support during key transitional periods. Recruiting Coordinator Job not on LinkedIn 🔥 9 minutes ago 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎯 Recruiter Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Run proactive sourcing on LinkedIn Recruiter for active roles.
Draft and send personalized outbound messages; manage follow-up cadences.
Build and maintain talent pipelines for recurring roles across service lines.
Schedule interviews across time zones, balancing candidate and senior leader calendars.
Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups.
Serve as the primary point of contact for candidates throughout the process.
Maintain candidate data and stages in the ATS; keep the system clean and accurate.
Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics.
Audit and improve ATS workflows as we scale.
Own the candidate experience from first outreach through offer and onboarding handoff.
Send timely, thoughtful communications at every stage.
Collect candidate feedback and surface trends to the TA team.
Provide white-glove coordination for partner-track and executive searches.
Schedule across senior leadership calendars with discretion.
Prepare interview materials, scorecards, and debrief sessions.
Manage job postings across LinkedIn, Indeed, niche boards, and the careers page.
Coordinate with recruiting agencies and search partners on active mandates.
Process referral submissions and support employer branding initiatives. 🎯 Requirements
2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support.
Exceptional organizational skills; never drops a thread.
Comfortable working with senior executives with confidence and discretion.
Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT.
High EQ; treats every candidate like the firm's reputation is on the line.
Self-motivated and accountable in a remote-first setting.
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ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruiting coordinationtalent acquisitionHR operationsexecutive supportcandidate experience managementdata managementreport generationworkflow auditingjob posting managementcandidate feedback collection

Soft Skills

organizational skillsdiscretionhigh emotional intelligenceself-motivationaccountabilitycommunicationrelationship managementattention to detailtime managementadaptability