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Shop Administrator
Walbec GroupEquipment Maintenance Support Assistant providing operational support for shop maintenance tasks. Working with shop supervisors and parts managers to ensure timely maintenance and documentation.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Proficient in generating and managing work orders, maintaining accurate equipment records, and organizing preventive maintenance schedules. Strong attention to detail and effective communication skills are essential for collaborating with team members and managing documentation.
Highest-signal resume keywords
Microsoft Excel ProficiencyPreventive Maintenance SchedulingData Entry AccuracyE360 System NavigationCommunication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Work Order ManagementPreventive MaintenanceData ManagementInvoice CodingParts Documentation
Soft Skills
Attention to DetailMultitasking AbilityCollaborationAdaptability
Tools & Technologies
E360 SystemMicrosoft Excel
Certifications & Qualifications
High School Diploma or Equivalent
Industry Keywords
Maintenance ManagementParts ManagementRepair RequestsEquipment Tracking
About the role
Key responsibilities & impact- Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
- Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
- Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
- Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
- Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
- Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
- Assist with creating and maintaining reference parts tabs for easy access to essential part information.
- Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
- Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
- Organize and track repair requests, ensuring timely processing and prioritization based on urgency.
Requirements
What you’ll need- High School Diploma or equivalent
- Strong knowledge of Microsoft Excel, including formulas, data management, and report generation
- Excellent written and verbal communication skills to collaborate effectively with team members and vendors
- Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities
- Elevated level of comfort with computer software and system navigation
- Exceptional attention to detail, especially for data entry and documentation tasks
- Comfortable working in both office and shop environments as needed
- Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability
Benefits
Comp & perks- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development