Office Operations Manager

Vogo

Office Operations Manager overseeing day-to-day office operations at Vogo, a travel platform. Enhancing employee experience and culture while managing office functions in Dallas.

Posted 7/27/2026full-timeDallas • Texas • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in office management and operations, with a strong focus on process improvement, vendor management, and employee engagement initiatives. Proficient in leveraging technology and automation tools to enhance operational efficiency and employee experience.

Highest-signal resume keywords

Office ManagementVendor Relationship ManagementProcess ImprovementEvent PlanningAI Tools Implementation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Budget ManagementInventory ManagementCalendar ManagementOnboarding CoordinationTechnical Support

Soft Skills

Attention to DetailInterpersonal SkillsProblem SolvingProactive MindsetService-Oriented

Tools & Technologies

Business ToolsEmerging TechnologiesAI ToolsAutomation Tools

Industry Keywords

Startup EnvironmentEmployee EngagementOperational EfficiencyConfidential Information Management

About the role

Key responsibilities & impact

Create, implement, and continuously improve processes and procedures to ensure the office operates efficiently and effectively
Own the office budget and office-related expenditures, while managing vendor relationships and contracts for office services, facilities, and supplies
Partner on planning and execution of company-wide events, offsites, holiday celebrations, and social activities that strengthen culture and employee engagement
Maintain the overall look, feel, and functionality of the office, including:
- Keeping the kitchen fully stocked, clean, and welcoming
- Ensuring meeting rooms are organized and ready for use
- Coordinating office improvements, upgrades, and design enhancements
Serve as the primary point of contact for building management, maintenance teams, and office-related vendors
Monitor inventory and manage the ordering, receipt, distribution, and organization of office supplies, equipment, and deliveries
Act as the primary liaison with IT for office technology needs and serve as the first point of contact for day-to-day technical issues
Research, evaluate, and support the implementation of AI tools, automation initiatives, and process improvements that enhance office operations, employee experience, and overall business efficiency
Identify opportunities to leverage emerging technologies to streamline workflows, reduce manual effort, and improve the employee experience
Provide administrative support to the Chief Executive Officer, Chief Product Officer, and Chief Operations Office
Assist with calendar management, scheduling, and coordination across internal teams and external partners
Coordinate business travel arrangements and itineraries
Manage office visits from external partners, including scheduling, accommodations, and transportation logistics
Own, manage, and maintain the company’s out-of-office and holiday calendar to support visibility, planning, and team coverage
Support onboarding and offboarding activities for employees, including:
- Coordinating technology equipment and workspace setup
- Managing building access, keycards, and parking arrangements
- Preparing welcome gifts and first-day schedules
Support recruiting efforts through interview scheduling, candidate coordination, and occasional initial candidate screening
Serve as a culture champion by coordinating employee birthdays, anniversaries, milestones, and celebrations
Build and manage an office social calendar that promotes engagement and team connection

Requirements

What you’ll need

2 to 3 years of office management, executive support, operations, or related experience
High levels of discretion, professionalism, and integrity when handling confidential information
Previous experience working in a startup, small company, or scrappy environment where wearing multiple hats, solving problems independently, and adapting quickly is the norm.
Extremely proactive and self-driven, with the ability to anticipate needs and solve problems before they arise
Technically savvy and comfortable working across a variety of software platforms, business tools, and emerging technologies
Demonstrated curiosity and interest in leveraging AI and automation tools to improve workflows and operational efficiency
Excellent written and verbal communication skills
Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment
Strong interpersonal skills, sound judgment, and a service-oriented mindset
Comfortable operating in an ambiguous and rapidly changing environment
A people-first mentality with a positive attitude and a passion for creating exceptional employee experiences

Benefits

Comp & perks

Competitive salary + equity
Top-tier laptop provided
100% company-paid health benefits for base plan coverage, with the option to upgrade to higher-tier plans
401(k) with company match
Unlimited, guilt-free vacation days
Annual wellness stipend (gym + other wellness activities)
Monthly house cleaning stipend
Annual travel allowance
Monthly cell phone & internet usage stipend
Charity donation company match
Employee referral bonus
Team offsites/activities