Recruiting Operations Coordinator

Vitalize Unlimited

Recruiting Operations Coordinator optimizing Ashby, interview processes, onboarding, and sourcing for Vitalize’s healthcare workforce software. Building scalable talent operations and exceptional candidate experiences from the San Francisco office under a hybrid model.

Posted 8/4/2026full-timeSan Francisco • California • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Recruiting Operations and Talent Management, with a focus on process improvement, data quality, and candidate experience. Proficient in leveraging technology and AI to enhance recruitment workflows and operational efficiency.

Highest-signal resume keywords

Recruiting Coordination ExperienceAshby ExpertiseProcess ImprovementProject Management SkillsData Quality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruiting OperationsTalent OperationsAutomationWorkflow DevelopmentInterview PlanningReportingProcess ImprovementsData ManagementDashboard CreationSourcing

Soft Skills

Attention to DetailHospitality MindsetCuriosityProactive Problem-SolvingGrowth Mindset

Tools & Technologies

AshbyRecruiting Technologies

Industry Keywords

Candidate ExperienceHiring ProcessOperational BottlenecksFunnel ConversionHiring VelocityInterview KitsScorecardsRecruiting MetricsSan Francisco Bay AreaUS Work Authorization

About the role

Key responsibilities & impact

Own interview operations across the company and coordinate exceptional candidate experiences
Become the internal Ashby expert by building automations, workflows, interview plans, templates, interview kits, dashboards, and reporting
Leverage AI and technology to eliminate manual work and improve quality
Identify and resolve friction in the hiring process and build scalable systems
Partner with recruiters to create interview kits, standardize scorecards, and equip interviewers
Maintain data quality across Ashby for accurate reporting, candidate data, feedback, and recruiting metrics
Build dashboards covering funnel conversion, hiring velocity, interviewer health, and improvement opportunities
Evaluate and implement recruiting technologies
Own onboarding from offer acceptance through Day One in partnership with hiring managers, IT, Facilities, and People Operations
Create memorable candidate touchpoints throughout the interview process
Learn sourcing and talent identification and proactively uncover exceptional talent
Proactively identify operational bottlenecks and solve them before they become problems

Requirements

What you’ll need

2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations experience in a fast-paced environment
Deep expertise with Ashby, including automations, workflows, interview plans, interview kits, reporting, and process improvements
Strong process and operational excellence orientation
Exceptional attention to detail
Hospitality mindset toward candidates, interviewers, hiring managers, and new hires
Curiosity around AI and recruiting technology
Strong project management skills and ability to manage multiple priorities
Exceptional judgment and professional representation of Vitalize
High agency and proactive problem-solving
Growth mindset and willingness to learn sourcing and talent identification
Ability to work from the San Francisco office under the hybrid work model
Ability or willingness to relocate to the San Francisco Bay Area
Ability to travel for the role
US work authorization status required; visa sponsorship requirement must be disclosed

Benefits

Comp & perks

Customer-site exposure, with nearly everyone visiting a customer site in their first month
Opportunity to help build the talent function from the ground up
Opportunity to learn sourcing and talent identification
Opportunity to develop into a trusted sourcing partner