Proposal Manager

Vision Quest

Proposal Manager leading complex proposal efforts across multiple industries at Vision Quest Solutions Inc. Requires strategic thinking, compliance expertise, and collaboration with various stakeholders.

Posted 7/28/2026full-timeRemote • 🇺🇸 United StatesSeniorLead💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal management, including the development of compliance matrices, storyboards, and technical narratives, while ensuring alignment with capture strategies and win themes. Proven ability to manage multiple concurrent proposals in the Federal government contracting market, with strong writing, editing, and compliance skills.

Highest-signal resume keywords

Proposal ManagementFederal Government ContractingCompliance SkillsWriting and EditingBusiness Development

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal DevelopmentCompliance MatricesTechnical NarrativesColor ReviewsVersion ControlProduction SchedulesSolicitation ReviewsCost Volume ManagementData Call CoordinationEditing Pricing Narratives

Soft Skills

Excellent Communication SkillsAbility to Meet Tight DeadlinesTeam CollaborationProblem SolvingFast-Paced Environment Adaptability

Tools & Technologies

Proposal ToolsContent LibrariesTemplatesBest Practice ToolsGraphics Development Software

Industry Keywords

FAR-Based SolicitationsFederal Contract InformationControlled Unclassified InformationTeaming AgreementsNon-Disclosure Agreements

About the role

Key responsibilities & impact

Serve as Proposal Manager for assigned pursuits, overseeing planning, scheduling, and execution
Develop proposal outlines, compliance matrices, storyboards, and annotated templates
Lead color reviews (Pink, Red, Gold) and manage comment adjudication
Ensure alignment between capture strategy, win themes, and technical narratives
Coordinate inputs from SMEs, operations, pricing, legal, and subcontractor partners
Maintain version control, production schedules, and submission readiness
Support development of reusable content libraries, templates, and best practice tools
Ensure proposals are compliant, compelling, and delivered on time
Manage end-to-end proposal development activities, including Sources Sought, RFIs, white papers, briefings, full proposals, evaluation notices, final proposal revisions (FPRs), and debrief support
Lead multiple concurrent proposal efforts, directing cross-functional proposal teams that may include subject matter experts (SMEs), writers, editors, graphic designers, reviewers, teaming partners, and production staff
Serve as the primary proposal interface with internal leadership and coordinate, as required, with Government Contracting Officials regarding solicitation questions, amendments, submission processes, negotiations, awards, and debriefs
Coordinate Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs) in collaboration with Contracts
Perform in-depth solicitation reviews and develop comprehensive Proposal Management Plans, including proposal schedules, outlines, compliance matrices, volume templates, data call instructions, and proposal contact lists
Direct and manage all phases of proposal execution, including planning, writing, editing, graphics development, reviews, production, quality control, and on-time submission
Schedule and facilitate proposal status meetings, data calls, and formal review cycles (Pink, Red, Gold), ensuring disciplined comment adjudication and issue resolution
Lead and participate in proposal strategy development, ensuring capture strategies, discriminators, and win themes are clearly articulated and consistently integrated across all volumes
Maintain a hands-on role in proposal development, including formatting, writing, editing, graphics development, table creation, resumes, covers, tabs, and submission packaging
Author and edit proposal content such as executive summaries, cover letters, management plans, technical narratives, staffing plans, past performance volumes, resumes, position descriptions, contract fact sheets, and RFI/Sources Sought responses
Coordinate and develop responses to prime contractor data calls, ensuring accuracy, consistency, and compliance
Synchronize technical and cost volumes by working closely with pricing teams to align staffing, labor categories, equipment, materials, and narrative assumptions with the cost proposal
Lead organization of cost volume inputs, including required forms and documentation
Support cost staff with editing pricing narratives and ensuring consistency between technical and pricing volumes
Collaborate as part of a proposal team, supporting other Proposal Managers or writer as needed across the proposal portfolio
Support continuous improvement of proposal tools, templates, libraries, and lessons learned repositories

Requirements

What you’ll need

Bachelor’s degree in Business, Communications, English, Public Administration, Healthcare Administration, Criminal Justice, or a related field
Minimum 10 years of relevant professional experience required
Minimum 5 years of broad-based, progressive experience in business development, proposal development, and/or operational experience in the Federal government contracting market
Minimum of 5 years of Federal and/or state and local proposal management experience managing the development of proposals from inception to submission
Proven ability to manage multiple proposals simultaneously and meet tight deadlines
Proven competency and demonstrated understanding of Federal government operations
Effective management of large-scale contract bids and client relations
Ability to function in a fast-paced environment
Excellent written and verbal communication skills
Ability to handle Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) data
Strong working knowledge of FAR-based solicitations and Section L/M requirements
Exceptional writing, editing, and compliance skills

Benefits

Comp & perks

Occasional travel may be required