Executive Partner

VentureCopilot

Executive Partner (Copilot) at VentureCopilot supporting founders with operational tasks and project management. Focused on long-term collaboration and growth with a founder's team.

Posted 6/1/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage your founder's calendar, scheduling, and daily priorities across time zones
Coordinate travel logistics: flights, accommodations, transport, and meetings
Organize internal and external meetings
Handle professional and occasional personal administrative tasks
Act as the central coordinator for key tasks and projects
Track priorities, deadlines, and deliverables across the team
Follow up with people to make sure commitments get done
Spot blockers and risks early, and escalate proactively
Maintain operational visibility so the team stays aligned and productive
Maintain and optimize the founder's workspace (Notion, ClickUp, or similar)
Track project updates, task ownership, and company-wide priorities
Keep documentation and workflows current as the business evolves
Support the founder in maintaining a clear operational dashboard
Turn meeting discussions into structured, owned tasks
Join calls to capture action items and summarize key outcomes
Brief the founder on takeaways, priorities, and next steps
Facilitate team access to the founder for decisions and approvals
Help with onboarding logistics for new team members
Support process improvements as the company grows

Requirements

What you’ll need

2+ years in executive assistance, operations coordination, or chief-of-staff style support
Proven experience managing calendars, travel logistics, and complex scheduling
Exceptional organization and task management, with the ability to juggle multiple priorities
Excellent written and spoken English
Professional, and comfortable interacting with senior leaders
Proactive, anticipatory, and solutions-oriented
Comfortable managing up and holding a team accountable
High attention to detail and discretion with sensitive information
Confident on professional calls and video meetings
Wants a long-term role, not a short project
Experience supporting founders or executives in startups or small high-growth teams (nice-to-have)
Familiarity with operational documentation and knowledge management systems (nice-to-have)
Experience with AI productivity tools or automation platforms (nice-to-have)
Additional languages such as French or Arabic (nice-to-have)
Background in operations, project coordination, or chief-of-staff work (nice-to-have)

Benefits

Comp & perks

Work with global founders from wherever you are in the region
Free 4-week AI-ready training that levels you up before day one
A long-term home, not a gig, with a founder who values your judgment
Real impact and growth, working one on one with people who shape where the business goes
Flexible, remote work built around doing great work
Competitive pay

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel logisticstask managementproject coordinationoperational documentationknowledge management systemsAI productivity toolsautomation platforms

Soft Skills

organizationtask prioritizationcommunicationproactivityattention to detaildiscretioninterpersonal skillssolutions-oriented mindset